Administrative Assistant Ii Jobs

Below are the complete Job details for your review :

Here is the Position Detail’s:-

Job Title:Administrative Assistant II

Location:Mettawa IL 60045 USA

Duration: 06 Months Contract (With Possible Extension)

Day Shift: Mon – Fri 08:00 AM – 05:00 PM

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Job Posting: Administrative Assistant II

Performance Operations is a group within the US Commercial organization that is made up of five talented teams: Brand Excellence, Field Planning & Analytics, Leadership & Development, Marketing Operations, and US Commercial Compliance. These teams drive business performance by creating efficiencies, identifying opportunities, and instilling excellence across the enterprise. Performance Operations is an essential partner driving business and ensuring Client is future-ready now by leveraging our subject matter expertise. We value trust, partnership, empowerment, agility, inclusion,

and grit.

This position requires intuitive agility, detailed event planning/management abilities, collaborative leadership, and agile administrative skills.

Responsibilities include: Support for the Vice President of Performance Operations and selected staff members including:

Calendar management including collaborating with various departments on leader’s behalf as needed to ensure smooth operations

Compliant and timely completion of expense reports

Thorough travel management through Corporate Travel website and other programs

Detailed event planning and management for onsite (primarily Lake County, but other HQ locations as well) and offsite events

Creation and routing of SOWs and POs; other budget tasks as team specific

Active management of email group codes/organizational charts for a large team

Effective coordination of teleconference (Teams, Zoom) needs; other A/V needs

Coordinates new employee setups and onboarding

Professionally interacts with high level executives and consistently handles confidential or business-sensitive information

Coordinate all Catering needs for LRR/SP2 meetings (hosted by Elaine Sorg) on behalf of Brand Excellence Team

Compiles monthly highlights for Vice President of Performance Operations

Prepares agendas for Vice President Leadership meetings and leads coordination of significant events for all Performance Operations

Leads monthly meetings and agendas for Performance Operations Admin Team fostering a collaborative culture

Uses intermediate to advanced software skills to performance assigned work. Uses and understands all software in Microsoft Office Suite, especially Outlook, Microsoft Teams, PowerPoint, Word, Excel, OneNote, and OneDrive

Qualifications:

Minimum of 3 years of administrative assistant related experience

High school diploma or equivalent

Intermediate to advanced Microsoft Office Suite skills, especially Outlook, Microsoft Teams, PowerPoint, Word, Excel, OneNote, and OneDrive.

Self-starter that uses foundational knowledge and experience to grow intuitively

Team-oriented, can-do attitude, collaborative partner

Learns quickly and can change direction if necessary. Open to coaching and suggestions from all team members

Professional demeanor and ability to maintain confidentiality

Position Title: Administrative Assistant

Length of Contract: (confirm start and end date) mid-June to end of August

Confirm Max Bill Rate or Manager Requested: What do you recommend for the equivalent of and Admin II at ABV?

(note- once BR is set- it is not negotiable after the intervew process)

Do you have a candidate identified already? No, but very open to ones regularly used at ABV

If Yes: What Supplier/ Name of candidate?

Description Details

: See attachment

Are you open to look at candidates willing to relocate? No

Years of experience/education and/or certifcations required: See attachment

What are the top 3-5 skills requirements should this person have?

1: Intuitive agility

2: Detailed event planning/management abilities

3: Collaborative leadership

4: Agile administrative skills.

What is a nice to have (but not required) regarding skills, requirements, experience, education, or certification?

Examples: Bachelor of Science; 4-year pharma, health care, or regulated industry

What type of environment is this person working in?

Working with 4 other admins in different locations. Looking for 3 days a week at ABV1 at minimum. Prefer 5 days a week at ABV1.

Work Schedule (Define days,# of hours)/ Is Overtime offered or required? If yes, how many hours, what impact to scheduled working hours? M to Fr 8am to 5pm

Does this position offer the ability to work remotely on a regular basis or is it an on-site role? If remote opportunity exists, what are the options (i.e. 1 day remote, 4 days on-site)? See above

Is the worker onshore or offshore? Onshore

Will there be Domestic and/or International Travel? If yes, list proposed countries and % of time travelling: No

Best Regards

Raushan (Rob) Kumar

Technical Recruiter

[email protected]