Administrative Assistant Ii Jobs

Description
BID/JOB ANNOUNCEMENT
ADMINISTRATIVE ASSISTANT II
Bureau of MICAH
Lead Poisoning Prevention program
Department of Public Health
Number of Positions: 2
This position is open to current BIDDERS from AFSCME AND the PUBLIC including current city employees in other unions or non-union positions. Only current city employees covered under the City’s Collective Bargaining Agreement with AFSCME are considered BIDDERS, these individuals are eligible to bid. Qualified BIDDERS who properly submit a bid will receive preference over any non-bidders.
BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

• Check the box on your profile titled “Currently employed by the City of Chicago”
• Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)
• Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION
WORKING WITH THE CHICAGO DEPARTMENT OF PUBLIC HEALTH
CDPH works with communities and partners to create an equitable, safe, resilient and Healthy Chicago.
Role Summary
Under the direction of the Project Coordinator, this position will provide administrative and clerical support to the HUD, Bond and Cook County Lead Abatement Program.
Essential Duties

• Assists with preparing for meetings and program audits.
• Explains grant program to client when Project Coordinator is unavailable (walk-in and appointment).
• Contacts grant clients to schedule home trainings/inspections.
• Enters data in Microsoft Excel and/or Access databases.
• Works with delegate agency to keep track of payment vouchers that have been submitted for payment.
• Copies and files lead abatement applications and supporting documents.
• Searches for property titles via Cook County Assessor’s database.
• Prepares and files purchase orders, invoices, and contract reimbursements.
• Delivers original client application to delegate agency on a weekly basis.

Additional Duties May Be Required For This Position.
Locations: 2133 West Lexington
Days: Monday - Friday
Hours: 8:30AM – 4:30PM
THIS POSITION IS IN THE CAREER SERVICE
Qualifications
MINIMUM QUALIFICATIONS
Experience

• Two years of progressively responsible administrative or secretarial experience, or an equivalent combination of training and experience.

Other Knowledge, Skills, Attributes, And Abilities

• Previous customer service experience
• Previous work experience in positions involving records management, personnel procedures or financial record keeping
• Previous work experience using Microsoft Office Suite
• A Bachelor’s Degree

About You
You have a strong focus on CDPH’s core values, which are:

• Informed Decision Making – collect, share, and operationalize data to support public health decisions and actions to improve health and achieve our mission. CDPH leverages appropriate data infrastructure and technology to drive decisions and assess performance.
• Anti-Racism – a commitment to dismantling systemic racism to create an organizational culture that actively supports anti-racist efforts and is committed to recognizing, addressing, and eradicating all forms of racism within the department and the community.
• Teamwork – cultivate belonging and respect for colleagues and community partners. Act responsibly and work cooperatively to ensure effective communication. Encourage each other to grow and achieve our common goals.
• Excellence – value creativity, innovation, and exploration; continuously seek ways to improve processes and systems by working together with integrity, honesty, compassion, and transparency.

All employees of the City of Chicago must demonstrate commitment to and compliance with applicable state and federal laws, City ordinances and rules; the City's Ethics standards; and other City policies and procedures. Equivalent foreign degrees, accreditations, and credentials in evaluating qualifications will be considered. The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
This position is funded by a federal grant. These funds may be extended, but CDPH cannot guarantee this position will be funded past July 2024.
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.
City of Chicago Department of Human Resources
Brandon Johnson, Mayor Christopher Owen, Commissioner
Applications for this position will be accepted until 11:59 pm CDT on 6/15/2023