Administrative Assistant - Government Services

HORNE is a professional services firm founded on a cornerstone of public accounting. As a top 25 business advisory firm, our 2,000+ team members serve clients from offices and project locations across the nation and Puerto Rico. Our Government Services practice is at the forefront of economic recovery programs nationwide with one of the most experienced and innovative teams anywhere. Our team provides program and project management, compliance, grant management, subject matter expertise and disaster recovery solutions needed to help government agencies affect positive change.
Do you have the ability to think three steps ahead, serve variety of work styles and adapt to an everchanging environment? HORNE is looking to add an administrative assistant to serve the firm’s government services payment team. This role is full of exciting, face-paced tasks where no days look the same. Join a high-performing team dedicated to making a difference for all clients and serving others.
As the Government Services Administrative Assistant, you will be asked to perform a variety of tasks. You will serve the practice group’s payment team in a fast-paced, ever evolving environment. If you have the strong ability to multi-task, learn and adapt to different work preferences, and have strong attention to detail, this is the role for you!
Primary Responsibilities:

• Coordinate meals for lunch meetings
• Process, scan, and manage documents
• Coordinate onboarding / offboarding tasks at the direction of management
• Manage multiple calendars; arrange meetings, webinars, conference calls, and Zoom video conferences using Outlook
• Anticipating needs and solving problems
• Maintain and stock common areas such as workroom and supply room
• Print and bind reports and documents
• Other administrative duties as assigned
• Proofread and edit documents and reports
• Data entry
• Format documents, presentations and reports in Word, PowerPoint and Excel to meet Firm standards
• Assist with travel arrangements
• Manage outgoing mail and create shipping labels

Minimum Requirements:

• Advanced Excel skills including use of formulas, filters, charts, etc. is helpful
• Minimum of five (5) years' experience in a professional office environment
• Ability to troubleshoot and solve problems
• PowerPoint skills including the insertion and editing of charts, graphics, headers, and footers
• Professional phone etiquette
• Advanced Word skills necessary including tables, header/footer, columns, etc.
• High School Diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• High degree of accuracy and advanced proofing skills
• Advanced Microsoft Office skills are required
• Extensive working knowledge of Microsoft Outlook including the use of calendars and managing task assignments via calendar, task or email organization is essential
• Advanced computer and office equipment skills including but not limited to scanners, copiers, printers, binders, projectors, and video conferencing equipment
• Excellent follow-up and follow-through skills
• Excellent oral and written communication skills
• Must pay close attention to detail
• Excellent organizational skills
• Ability to communicate clearly via all current mediums – phone, text, email, video conference, etc.
• Ability to sit at a desk for extended periods
• Proficient in Adobe Acrobat
• Ability to serve different personalities
• Flexibility to work overtime if needed – before or after normal business hours
• Ability to become a Notary Public
• Able to perform multiple tasks simultaneously

HORNE Values…

• An inclusive culture that promotes career/life integration and invests in developing people in areas of focused expertise.
• A forward-thinking, anticipatory professional driven by a passion to pursue your full potential and dreams.
• A work environment that promotes collaboration, consistency and community service to empower people.

HORNE Offers…

• A team of professionals grounded in strong, personal relationships and a sense of belonging to a common purpose for adding value and making a difference.
• A dedicated team of individuals from diverse backgrounds working together to leave our clients better than we found them.
• An unrivaled distinctive, special culture that values collaboration, innovation and positive energy which HORNE calls the Wise Firm ©.

The firm you’ll be joining is a decidedly different CPA-led business advisory firm. HORNE goes beyond traditional accounting to collaborate, advise, and align with clients to transform rapid change and uncertainties into opportunities for growth and profitability.
We are a team that focuses on reaching our full potential, rewards high performance, and prioritizes leadership development for every team member. HORNE emphasizes health and personal development through our multiple wellness programs, and we pride ourselves on offering "unrivaled flexibility". Despite our size, HORNE takes time to recognize, support, and celebrate one another's successes, working together for the highest good. Come join us at team HORNE!