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Administrative Assistant (External Agency)

Company

National Football League
Address , New York, Ny
Employment type FULL_TIME
Salary
Expires 2023-07-25
Posted at 11 months ago
Job Description

Overview /Objective

This role will support the NFL’s departmental leads within NFL International, Club Business Development and Events with a focus on daily administrative and core operational support across these core functions of the League, in order to drive efficiency and optimize productivity of these teams and leaders.

General Administrative Support:

  • Coordinate and schedule meetings and conference calls
  • Manager calendars across different time zones
  • Create and distribute agendas
  • Answer and route telephone calls and incoming mail
  • Arrange and manage travel schedules and travel expenses
  • Track and process P-Card transactions and expenses
  • Prepare meeting materials and presentations
  • Create templates for letters and memos
  • Track and maintain department inventory and materials

Operations Support:

  • Processing of invoices, setting up new vendors and other financial system operations on behalf of the department
  • Creating templated agreements and routing contracts through Docusign and other systems
  • Processing staffing and credential needs for events and meetings
  • Write and issue correspondence to key partners, NFL clubs, vendors, and fan.
  • Work closely with key leaders across the International, Events and Club Business Development departments in NYC, LA, and NFL Global Offices to ensure efficiency and maximum productivity.

Required Qualifications

  • Degree from a Four-Year College or University Preferred
  • One to Two Years Related in Sports-related or Media Industry, preferred
  • General knowledge and/or interest in the National Football League strongly preferred

Other Key Attributes / Characteristics

  • A strong ability to multi-task and manage multiple people and functions
  • Must have exceptional prioritizing, organizational, communication, initiative, judgment and interpersonal skills
  • Self-motivated and strong work ethic and integrity
  • Computer proficient in Microsoft Office (Powerpoint Skills a plus)
  • Ability to maintain the highest level of confidentiality

Travel

  • Potential travel for major events and meetings

Salary / Pay Range

This job posting contains a pay range, which represents the range of salaries or hourly rates that the NFL believes, in good faith, at the time of this posting that it might be willing to pay for the posted job in the location(s) specified. The NFL expects to hire for this position near the middle of the range. Only in truly rare and exceptional circumstances, where an external candidate has experience, credentials or expertise that far exceed those required or expected for the position, would the NFL consider paying a salary or rate near the higher end of the range.

Terms / Expected Hours of Work

  • The NFL is committed to building a diverse, equitable and inclusive work environment that reflects our incredibly diverse fan base. We provide an environment of mutual respect where equal employment opportunities are available to all employees and applicants without regard to status as protected by applicable federal, state, or local law.
  • The NFL maintains a Flexible Workplace Policy that provides members of our workforce with opportunities to periodically work from a location of their choice, while maintaining a priority on in-person work at an NFL office, which enables us to more effectively collaborate, connect and build a workplace culture that will drive our continued success.
  • This job posting is for a position with one of the NFL’s third-party agency partners that provides services to the NFL. The individual selected for this role will be an employee of that third-party agency and not the NFL. All compensation, benefits, and other terms and conditions of employment are handled by the agency. The assignment to provide services to the NFL will be limited in duration but may be extended for an additional period by agreement between the NFL and the agency.
  • FLSA non-exempt