Administration Assistant Jobs

Imagine a future where you perform administrative tasks, supporting the Head of Site for Northeast Program Operations
Join us in this role where you’ll represent us in a professional and effective manner. You’ll work closely with the Operations team to prioritize tasks and time use, maintaining confidentiality in handling sensitive material.
Welcome to Americas Operation Team
In this role, you’ll be part of Region Americas Operations team and report to the Head of Generation – Northeast Program (” NEP”). You’ll be responsible for planning and coordinating the various site functions, organizing and managing documents, organizing meeting presentations and other document formulation, calendar management, travel arrangements, expense reporting, onsite meeting logistics, in-person or video meetings coordination, employee maintenance, as well as managing various administrative tasks and projects at the O&M HQ in East Setauket, NY site. The ideal candidate is an energetic and analytical critical thinker, who demonstrates the drive, business acumen, and people capability to deliver results within our Operations team. Strong organization and planning skills with personal accountability to get the job done, is critical. As a team we drive Ørsted’s vision of a world that runs entirely on green electrons. To support that vision, you’ll serve as an integral member of the team supporting all the local members of the Operations Senior Leadership Team (”SLT”).
You’ll play an important role in:

• Managing calendar planning, coordinating management meetings, booking travel, planning events, proofreading documents, collecting and correlating information from team members, and providing other ad hoc assistance
• Handling time registration, expenses, and other SAP-related tasks, incl. generating and managing purchase orders
• Developing expertise in administrative processes and navigating our systems
• Performing local administrative tasks, incl. distributing ID cards, greeting visitors, booking hotels, organizing meetings, answering the phone, providing IT equipment for technicians, updating the local Vital page, etc.
• Serving as the go-to person for members of the Ops SLT for assistance

To succeed in the role, you:

• Are diligent and perseverant when navigating internal processes and learning new tools/methods.
• Are competent at handling administrative duties
• Can efficiently manage your time
• Are a proficient user of Microsoft Office and SAP tools
• Possess thorough knowledge of the Region Americas OPS Department and Ørsted’s business model

Maybe you’ve read the above and can see you have some transferable skills, even though they don’t quite match all the points. If you think you can bring something to the team, we still encourage you to apply.
Join a global leader in renewable energy
Ørsted is a growing green energy major and global leader in climate action. With us you’ll play a part in driving change towards a green energy future. You’ll grow your talent in a fast-paced and high-growth industry where you have plenty of opportunities to learn and develop through challenging assignments and industry-leading experts. Here, you can perform in a friendly work environment based on trust, respect, and collaboration.
Shape the future with us
Send your application to us no later than August 11, 2023. We’ll be conducting interviews on a continuous basis and reserve the right to take down the advert when we have found the right candidate.
Please don’t hesitate to contact Talent Acquisition Operations US, , on [email protected], if you’d like to know more about the position. If you need to request any adjustments or accommodations to working practices, working patterns, or the assessment or interview process, we're happy to discuss alternative arrangements.
Please note that for your application to be taken into consideration, you must submit your application via our online career pages and answer the screening questions relevant for your country.