Office & Administration Manager Jobs

The Role:

JCDecaux is currently seeking an Office & Administration Manager who will report to our Chief People Officer and will be responsible for overseeing all aspects of the service and operations of the JCDecaux North America US worksites.

This is a full-time position based in our New York office and will operate in a hybrid work model.

Pay Range: $65,000-75,000

Key Responsibilities:

• Recommend and implement process and policies for administrative support needs.
• Responsible for the purchasing of office supplies and maintaining proper stock levels for all work sites.
• Submit ESB Workspeeds for office issues
• Manage all incoming and outgoing mail, packages, and UPS shipments.
• Ensure that basic facilities, such as water and heating, are well-maintained.
• Manage emergency and evacuation procedures.
• Coordinate routine inspections and emergency repairs with outside vendors.
• Collaborate with landlords and upper management on budgeting for facilities’ needs.
• Coordinate contracts and providers for services including security, parking, cleaning, and office supplies.
• Place, receive and route a high volume of calls
• Guest management, including arranging conference rooms, building registrations of guests and guest passes.
• Act as liaison to external office vendors like building managers and engineers, HVAC, cleaning crew(s), and others as needed. Identify and delegate specific office repairs and maintenance to designated contractors/vendors in a timely manner.
• Oversee the day-to-day activities of the NY office.
• Prepare monthly rent statements and work with Finance to ensure timely and accurate payments.
• Provide support, research, and administrative assistance on MBE / WBE requirements across Business Development, Operations, Legal and Finance.
• Manage Facilities Help Desk requests
• Ensure that first aid kit is well-stocked and in compliance with OSHA regulations
• Partner with senior management to coordinate administrative and clerical support as needed, managing allocation of resources.
• Act as the on-site point person for all day-to-day office logistics and facilities needs

Qualifications & Requirements:

• Excellent attention to detail.
• Strong organizational and time management skills, and ability to prioritize.
• Good problem solving skills and analytical abilities.
• 2-5 years of work experience in an administrative role
• Ability to be proactive and a team player.
• Proficient in Microsoft Office: Word, Excel & PowerPoint.
• Excellent communication and interpersonal skills.

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