Admin Assistant Hr/ Receptionist

Receptionist Accountabilities

• Ensure the front desk and phones are covered.
• Maintain office equipment and supplies and notify Purchasing Department when office supplies are needed.
• Transfer phones to customer service and other departments.
• Distribute mail from mailbox.
• Maintain stock of toner cartridges/waste toner cartridges for printers on site.
• Greet visitors/guests in a warm and friendly manner.

Administrative Accountabilities

• Coordinate meeting luncheons, company events as needed.
• Coordinate travel arrangements for employees as needed.
• Posts and maintains communication to staff via email, bulletin boards and Marlin system, ensures posted information is up to date.
• Perform administrative responsibilities for Bumper and Trim staff (i.e., including preparing reports, presentations, miscellaneous correspondence, and filing.

Human Resources Accountabilities

• Previous experience in the Human Resource field preferred.
• Assists in the coordination of employee activities (Christmas party, picnics, special events).
• Track/update EH&S Training spreadsheet.
• Solid written/verbal communications.
• 1 -3 years of switchboard/office experience required.
• Prepares monthly Rewards & Recognition slide, and quarterly event slide.
• Attendance point administration.
• Maintains safety manuals with current documents.
• Maintain Contractor Liability Insurance Database and request new forms as they expire on a monthly basis.
• Maintain weekly Emergency Roll Call and Training Sign-In sheets for both facilities.
• Excellent computer skills including Word, Excel, & Power Point required.
• Assist with Wage Survey.
• Assist with Headcount Database and Temporary Employee tracking.
• Assist in the coordination of the wellness events.
• Excellent interpersonal skills.
• Assist with safety responsibilities including entering safety documents or tasks into Velocity.
• Back up for Payroll processing.
• Record information in EEO logs for new job applicants.
• Able to maintain highly confidential information.
• Very strong attention to detail and accuracy of work.
• Hourly vacation tracking.
• High School diploma required; working toward college degree preferred.

Additional Information

• Requisition ID: 220000UR