Hr Coordinator, Americas Jobs

Heidrick & Struggles is a premier provider of executive search, leadership assessment and development, organization and team effectiveness, and culture shaping services globally. In our more than 60 year history, we have conducted some of the most high-profile C-suite and board-level searches in the world.
Today, we are working with our clients across 29 countries to help them accelerate their performance and respond with agility to new opportunities and challenges in every industry. We continue to raise the bar in serving our clients as trusted leadership advisors, and we are also providing an expanded range of data-driven, tech-enabled tools and platforms across our executive search and consulting businesses.
Managing top talent isn’t just our business. It’s our passion, and we are committed to investing in and developing the careers of our own people.
We look for people with experience from a variety of industries and diverse educational backgrounds who are passionate about partnering with innovative and influential organizations and share our commitment to our purpose – to help our clients change the world, one leadership team at a time.
If you’re ready to start or grow your career with us, learn more about our available opportunities at our website .

Position Title: Human Resources Coordinator, Americas
Location: Chicago
Reports to: Manager, HRIS
The HR Coordinator provides pivotal day to day business administration and project support to the HR Americas team and HR Centers of Excellence in support of the business (Executive Search, Heidrick Consulting, Heidrick Digital and Corporate) for the region. This role is responsible for running business processes and workflows through Workday (HRIS system) in an accurate and efficient manner.
Our HR Coordinator roles can have a positive impact company-wide by establishing a high standard for data monitoring, compliance and integrity. They can improve the level of HR services for employees and managers and enhance the overall HR technology experience at the company.
Specific Responsibilities Include

• Administers background check process (US only).
• May perform other duties as assigned.
• Coordinates with payroll to ensure timely processing of requests; elevates issues appropriately and with a sense of urgency.
• Primary point of contact for employment verifications and other region-specific verifications.
• First point of contact for all employees on HR inquiries.
• Participate in HR projects as needed.
• Primary point of contact for time and absence inquiries and issues.
• Manages onboarding and separation paperwork for employees and contractors which includes but is not limited to new hire paperwork (including offer letters/employment contracts for all levels), new hire orientation scheduling, and separation paperwork.
• Prepares reports as needed through Workday; works with central HRIS team for more complex reporting.
• Acts as a main point of contact for data requests through Workday; processes new hire information, contractor information, terminations and status changes.
• Manages and maintains electronic employee files.
• Joint process and transaction owner for the talent acquisition process on requisition and hiring activities including Workday processing.

The Person
Qualifications & Experience

• Strong organizational skills and ability to multitask and prioritize tasks.
• Proficient knowledge of all Microsoft Office products and experience working with an HRIS, especially Workday, a plus.
• Ability to anticipate needs and proactively work to accomplish future goals.
• Ability to maintain confidentiality regarding sensitive information.
• Knowledge of local employment laws a plus.
• Minimum of one year of human resources or administrative experience in roles requiring strong project coordination and effective follow-up.
• Bachelor’s degree or applicable University degree required or relevant professional qualification.
• Bilingual in Spanish or Portuguese is a plus.
• Excellent communication skills – verbal, written and listening with the ability to convey information in a successful and easy-to-understand manner and answer concerns and questions
• Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications.
• Excellent attention to detail and proofing accuracy is imperative.
• Strong interpersonal and customer service driven skills with the ability to build strong relationships with team members and key stakeholders.

Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.