Academic Coordinator - Research Trainee Programs

The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report's 2018 rankings. It is one of the nation's original three comprehensive cancer centers designated by the National Cancer Institute.
The primary purpose of the Academic Coordinator - RTP position is to provide first-line customer service, coordinate all aspects of trainee onboarding and perform independent administrative duties related to human resources, educational appointment, academic program support, database maintenance, and ensuring compliance with institutional regulation for all research, clinical and observer trainee populations.
JOB SPECIFIC COMPETENCIES
Perform complex, independent administrative duties related to research student trainee appointment, reappointment and separation process. (55%)

• Serve as a back-up for other members within the Research unit as needed.
• Responsible for hiring trainees receiving compensation incompliance with institutional policies and government regulations.
• Initiate visual compliance, sanctions check, personal and criminal history background checks.
• Provide advice and serve as a resource to trainees, faculty and administrative staff in assigned departments.
• Input and maintain critical data in applicable databases and systems. Maintain electronic trainee records ensuring accuracy and integrity of data across related systems
• Process all aspects of educational appointments, reappointments and separations in compliance with departmental and institutional policies, government regulations, and appropriate oversight agency requirements for the research student trainee population.

Perform human resources functions related to the new trainee onboarding process. (25%)

• Intervene as needed to assist trainees experiencing difficulties with onboarding contingencies and serve as a liaison with internal business partners.
• Responsible for handling all aspects of the onboarding contingency process for new research, clinical, and observer educational appointees in compliance with departmental and institutional policies, government regulations, and appropriate oversight agency requirements.
• Maintain applicable information systems and databases pertinent to recording and managing onboarding contingencies.
• Coordinate and facilitate weekly onboarding sessions.

Provide customer service and administrative support to trainees, educational programs and departments. (20%)

• Serve as a Research Trainee Programs liaison on behalf of trainee/program with internal departments, i.e. Benefits, Payroll, PeopleSoft, etc.
• Validate appointment history and compose formal standard responses to requests for verification of educational training of research and observer trainees.
• Assist with coordinating educational sessions for new administrative staff and quarterly RTP workshops.
• Respond to calls and emails from applicants, trainees and other internal and external stakeholders to answer questions, solve problems and perform related task as required or assigned.
• Compose formal and informal responses to general requests for information regarding trainee appointments at MD Anderson.
• Participate in the ongoing effort to maintain data integrity in all applicable educational systems. Review, process and resolve issues related to SOX reconciliation and miss-match reports

EducationRequired: Bachelor's degree.
Preferred: Bachelor's degree in Business Administration or related field.
Experience: Three years professional human resources, education or business experience. May substitute required education degree with additional years of equivalent experience on a one to one basis.
Preferred: Five years of experience in human resources, education or student affairs environment or business-related field.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information

• FLSA: exempt and not eligible for overtime pay
• Maximum Salary : US Dollar (USD) 81,500
• Fund Type: Hard
• Midpoint Salary: US Dollar (USD) 68,000
• Science Jobs: No
• Requisition ID: 158908
• Employment Status: Full-Time
• Relocation Assistance Available?: No
• Pivotal Position: No
• Referral Bonus Available?: No
• Work Week: Days
• Employee Status: Regular
• Work Location: Remote (within Texas only)
• Minimum Salary: US Dollar (USD) 54,500

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