Assistant To Ceo Jobs

Experience in office coordination/management a plus

4+ years of previous experience as a Personal Assistant and/or House Manager

Manage daily household activities & needs – running errands, shopping, mailing packages, returning items, organizing, etc.

Research and oversee execution of household projects, work with outside vendors, and manage budget & timelines

Experience working with UHNWI and/or C-level executives preferred

Maintain family calendar, book personal appointments, and send reminders for upcoming events

Fully remote schedule (flexibility to meet occasionally in LA is required)

Healthcare benefits and 401(k) options

Conducting client research and organizing leads

Performing client outreach via emails, phone calls, and meeting requests

Maintaining and updating the firm’s CRM as needed

Attending meetings, recording notes, and distributing to team members

Basic Education Requirement - Bachelor’s Degree or equivalent experience

Oversee all administrative activities across the business as contact person/gate keeper between management, the wider team, and external partners/clients

Take on ad-hoc project management, office management and event support.

Manage an intricate diary across various time zones and countries, with ability to make decisions, manage adjustments and time sensitive changes

Manage all expense reporting and other required business reporting; and/or

3 years of experience as an Executive Assistant

4. Exceptional organizational skills and multitasking abilities.

2. 3+ years of experience as an executive assistant, or similar role supporting senior level executives.

5. Excellent verbal and written communication skills.

Job Title: Executive Assistant to CEO (Part-Time)

2. Plan, coordinate, and ensure the CEO's schedule is followed and respected.

3. Schedule and organize meetings, prepare meeting agendas, take detailed minutes, and ensure follow-ups on action items.

• Minimum of 5 years of work experience in energy or finance, with a strong analytical background.

• Demonstrated experience in financial analysis and an innate intellectual curiosity.

• Excellent interpersonal skills, with the ability to effectively communicate complex financial concepts to diverse stakeholders.

• Support capital allocation decision-making process by preparing updated financials and valuations

• In-depth understanding of financial statement mechanics and business valuation theory.

• Familiarity with financial research tools, such as Bloomberg, Capital IQ, and Thomson One is desirable.

Proficiency in database management and multi-line phone systems.

Manages the creation of agendas, itineraries, directions and speaker notes to the CEO for meetings, appointments, and speaking engagements.

Effectively manages multifaceted department logistics and calendars for meetings and conferences, including travel and catering.

Manages internal staff communications on behalf of the Executive Office.

Collects and maintains official agency records, Board materials and PPFA materials in compliance with Federation requirements.

Manages and fields incoming calls.

Other projects/duties as assigned for the overall benefit of the organization.

Significant executive support experience, including supporting C-level executives.

Strong verbal and written communication skills.

Exceptional organizational skills and impeccable attention to detail.

Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.

Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.

Interacts regularly with management and department leaders.

Heavy calendar management – complex agenda and setting of meetings across all time zones

Management of incoming and outgoing phone calls and communications

Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies.

o My IT / SailPoint – Request management tool for IT application security activities.

Exceptional communication and interpersonal skills:

Assist in planning and project management of Board of Trustees and Board Committee meetings.

Lead project management for annual and quarterly departmental reviews.

Coordinate with the Executive Assistant to the CEO for calendar management.

Manage follow-up actions from senior leadership meetings, communicating with relevant stakeholders.

2+ years of professional experience.

Exceptional verbal and written communication skills.

Coordinate closely with the Executive Assistant to the CEO on calendar management for major meetings, programs, and activities.

Manage follow up of senior leadership meetings including communicating to relevant stakeholders.

Exceptional verbal and written communication skills.

Strong strategic thinking, planning and analytical skills.

Ability to use independent judgment and work under pressure on competing responsibilities with resilience, and a high level of ownership.

Manage cross-functional processes and meeting governance.

Excellent time management skills with a proven ability to meet deadlines.

Assists CEO with management of personal calendar. Runs personal errands and assists with personal household affairs. (20%)

At least four years of high-level administrative assistant or office management preferred.

Assists CEO with social media posts. (15%)

Assists CEO with office organization and light office maintenance (straightening, replacing supplies, light sweeping) and running company errands. (15%)

Desire to help CEO carry mission of company and career by proactively removing barriers to day-to-day work.

Understand project management vehicles like ASANA and communication via Slack.

Some college or completed college degree in management, project management, fashion, marketing, or communication.

Manage and maintain CEO’s schedule and calendar of events.

Manage confidential information and act as a liaison with the rest of the team.

5+ years of relevant experience supporting a CEO, Creator, Artist, or Entrepreneur

Excellent verbal and written communication skills

Coordinate closely with the Executive Assistant to the CEO on calendar management for major meetings, programs, and activities.

Manage follow up of senior leadership meetings including communicating to relevant stakeholders.

Exceptional verbal and written communication skills.

Strong strategic thinking, planning and analytical skills.

Ability to use independent judgment and work under pressure on competing responsibilities with resilience, and a high level of ownership.

Manage cross-functional processes and meeting governance.

Self-motivation, exceptional time-management and multi-tasking skills

Excellent written communication skills and the ability to use language with precision

Expert-level organizational skills and precise attention to detail

As the Executive Assistant, your responsibilities could include:

You could have experience in:

The ability to streamline the exchange of information within the company

Meeting coordination, travel coordination, finance (invoices and expenses), and general administrative duties.

5+ years of experience as an Executive Assistant providing support to C-Level executives.

Must be extremely proficient in Microsoft Word, Excel, PowerPoint, Teams, and Outlook. Experience with Publisher and Visio preferred.

Proven ability to manage confidential matters with discretion.

Proactively informs the Executives and/or others as needed of any potential problems and makes sound recommendations for potential solutions.

Builds and maintains effective collaborative and professional relationships with all internal and external stakeholders.

Required qualifications, capabilities and skills:

Preferred qualifications, capabilities, and skills:

Exceptional travel planning skills and knowledge

General office support for CEO (+ Business Manager who supports CEO) to include phone coverage, printing, etc

Manage extensive and complex calendar for Senior Executive in a fast paced and dynamic environment

Detailed and strong organizational skills

Is highly flexible; skilled at and eager to manage evolving priorities

At least 5-7 years of administrative and related experience

Previous experience working in a non-profit organization a plus

Excellent organization and communication skills, both written and verbal

Is proactive and likes learning new skills on the go when needed

Draft correspondence and other documents at the direction of the CEO assuring timely responses to internal and external inquiries and requests.

statement of duties, responsibilities or requirements.

Must have working knowledge and proficiency with various electronic tools – smart/cell phones,

Will be expected to travel and attend meetings, events and various functions with CEO in an

Communicates with staff, members, board and the public on behalf of the CEO and acts as single

Complies with all organizational policies, procedures and expected standards of performance.

Has or will obtain a valid passport at own expense.

Excellent organizational and time-management skills with the ability to multitask and prioritize competing demands

Plus other wellness benefits to include:

Fringe lifestyle benefits up to $250