Assistant To Ceo Jobs in California

Plan extensive travel arrangements (when safe) and manage expenses.

Keep a pulse on the CEO’s priorities and manage his calendar accordingly.

Optimize the CEO’s workflow and streamline his day to be as efficient as possible.

Enable the CEO to focus on the company’s vision by owning all administrative tasks.

Liaise with high-profile board members and support with coordination and communication.

Proactively resolve last-minute changes and meeting requests with grace and finesse.

Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines

Knowledge of project management software and tools is a plus

Manage the CEO's schedule and calendar, coordinating meetings, appointments, and travel arrangements

Manage and prioritize incoming requests and correspondence, ensuring timely and appropriate responses

Manage special projects and initiatives as assigned by the CEO or other senior executives

At least 5 years of experience in a similar role, ideally in a fast-paced, dynamic environment

5+ years of experience with Microsoft Office applications and project management software tools

Expertise in executive-level organizational and task management supporting C-Level executives in the non-profit or healthcare sector.

BA/BS degree preferred 5+ year minimum professional service-related experience required.

3 to 5 years of relevant for profit or non-profit executive assistance experience (Preferred)

Several years of professional experience and strong computer literacy

Superior organizational skills including excellent written and verbal communication.

Manage CEO calendar and scheduling; resolve scheduling conflicts as they arise and prioritize meetings in alignment with top objectives

6+ years experience providing executive support to C-Suite (or equivalent).

Ability to manage & prioritize multiple competing tasks simultaneously

Experience in navigating nuance and ambiguity while remaining poised and resilient under pressure

Excellent skills in decision-making, organization, project planning and problem-solving

Experience coordinating team and company-wide events (offsites, leadership meetings, social activities, etc).

Experience in office coordination/management a plus

4+ years of previous experience as a Personal Assistant and/or House Manager

Manage daily household activities & needs – running errands, shopping, mailing packages, returning items, organizing, etc.

Research and oversee execution of household projects, work with outside vendors, and manage budget & timelines

Experience working with UHNWI and/or C-level executives preferred

Maintain family calendar, book personal appointments, and send reminders for upcoming events

Fully remote schedule (flexibility to meet occasionally in LA is required)

Healthcare benefits and 401(k) options

Conducting client research and organizing leads

Performing client outreach via emails, phone calls, and meeting requests

Maintaining and updating the firm’s CRM as needed

Attending meetings, recording notes, and distributing to team members

statement of duties, responsibilities or requirements.

Must have working knowledge and proficiency with various electronic tools – smart/cell phones,

Will be expected to travel and attend meetings, events and various functions with CEO in an

Communicates with staff, members, board and the public on behalf of the CEO and acts as single

Complies with all organizational policies, procedures and expected standards of performance.

Has or will obtain a valid passport at own expense.

Effective team-player and willing to expand responsibilities and learn new skills

Manage individuals’ calendars and schedules effectively – maintain and manage the day-to-day business activities

Manage internal and external contact distribution lists; enter notes into internal database and/or CRM

Bachelor’s degree and at least 10 years of senior C-Suite level administrative experience

Prior experience supporting a fortune 500 CEO or leader

Microsoft Office experience – Outlook, Word, Excel, PowerPoint

Essential Duties and Responsibilities include the following. Other duties may be assigned.

·What is the highest level of education you have completed?

Coordinating projects for BioGenex' CEO, some of which will require an understanding of the company’s products, technologies, and strategic partnerships.

Managing the CEO’s workflow and priorities by managing his schedule, email, filing systems and anticipates next steps and issues.

Conserves CEO's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

Maintains CEO's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and domestic and international travel.

Calendar management: appointments with colleagues, stylists, celebrities, and business management teams

BA/BS degree or equivalent industry and working experience

3-5 years’ experience as an Executive Assistant

Salary range: $75-95k, plus full benefits

Oversee Scheduling and Calendar Appointments

Ensuring daily schedule is extremely organized