Executive Assistant To The Ceo And Cfo

As the industry leader for over 20 years, innovation remains at the center of all we do. We're creative thinkers and problem solvers with a passion for building legal and tax products that make a positive impact on the world, and we're always looking for exceptional people to push us further.

With us, you'll do work that's as rewarding as it is challenging with a team where every voice matters and diversity, equality, and inclusion are truly embraced. Together, we'll continue to democratize the law and make a real difference in the lives of millions.

Remote-first

Since March 2020, our Zoomers have worked remotely and reported an overall better work-life balance with more time for family and personal wellness.

At the end of 2021, LegalZoom made the official commitment to being a remote-first company. Remote-first means that there is no expectation that Zoomers come into an office for a fixed number of days outside of those employees identified as essential onsite workers. While we remain a remote-first culture, our local offices have evolved as collaboration spaces for Zoomers to meet and engage in person.

This position will be in the SF Bay Area.

Overview

Directly manage the schedules of the CEO and CFO, ensuring their time is spent most effectively and efficiently against the greatest priorities for the organization

Anticipate the needs of executives and provide proactive support to ensure their schedules are optimized

Maintain a high level of confidentiality and discretion when handling sensitive information

Plan and coordinate executive meetings, events, and travel arrangements

Develop and maintain relationships with executive assistants to the board and investor relations, ensuring an effective and well-planned out meeting cadence, management and distribution of materials, and logistics for our board interactions and investor meetings.

Collaborate with other departments to ensure effective communication and coordination of tasks

Participate in special projects and initiatives as needed

Bachelor's degree preferred in Business Administration, Communications, or related field

8+ years of experience in a similar role, preferably in a fast-paced environment

• Excellent organizational and time-management skills with the ability to multitask and prioritize competing demands

Exceptional interpersonal and communication skills, both written and verbal

Proficient in Google Workspaces (Gmail, Calendar, Docs, Spreadsheets, Presentations) and Microsoft Office suite and experience with online scheduling tools

Ability to maintain a high level of confidentiality and discretion

Strong attention to detail and problem-solving skills

Experience working in a legal or professional services environment is a plus

• Health Savings Account (HSA)
• Paid Time Off
• Fertility
• 401k, With Matching Contributions
• Plus other wellness benefits to include:
• Mental Health
• Medical, Dental, Vision Insurance
• Flexible Spending Account (FSA)
• Fringe lifestyle benefits up to $250
• Short-Term/Long-Term Disability Insurance
• One Medical