Executive Assistant To The Ceo

DMC's 150-year legacy of medical excellence and service provides patients and families world-class care in cardiovascular health, women's services, neurosciences, stroke treatment, orthopedics, pediatrics, rehabilitation, organ transplant and other general and specialty services.

DMC is a key partner in Detroit's resurgence, which continues to draw national and international attention. A dedicated corporate citizen with strong community ties, DMC is one of the largest and most diverse employers in Southeast Michigan.

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The Executive Assistant to the CEO, under limited direction, provides a prominent level of diversified administrative support for regional CEO and 1-2 additional senior executives.

Responsibilities

• Meeting coordination, travel coordination, finance (invoices and expenses), and general administrative duties.

• This position also performs administrative work on behalf of the executives, including composing/proofreading a wide variety of correspondence, reports, and materials, and performing duties specific to the executive's functional area (Board preparation, policy work, event coordination)

• Serves in a liaison capacity between the executives and internal and external contacts and expected to establish and maintain cooperative working relationships with those contacts.

• Proactively informs the Executives and/or others as needed of any potential problems and makes sound recommendations for potential solutions.

• Builds and maintains effective collaborative and professional relationships with all internal and external stakeholders.

• Maintains complex calendars for executives. Schedules and coordinates meetings for the executives as assigned. Using sound and appropriate discretion, sets up, shifts, or declines meetings on behalf of the executives.

• Manages all aspects of meetings including but not limited to; send invitations to participants in a timely manner, securing appropriate meeting space, ensuring needed AV equipment is set up and ready to use, distributing agendas/documents in advance, ordering food and beverages as needed, and monitoring RSVPs and keeping executives apprised of any potential scheduling conflicts which may necessitate rescheduling.

• Gathers information and data for presentations and projects, consistent with established deadlines and identifies tasks and timelines. Manages revisions as appropriate to meet changing needs and requirements.

• Drafts, edits, proofreads and/or formats correspondence, meeting minutes, presentations and/or other documents as needed, ensuring work products are accurate, free from grammatical errors and presented in a clear, well organized, and professional manner.

• Retrieves and/or compiles documents, reports and/or other information for executives upon request and/or on or before due dates.

• Informs the executives of any unresolved scheduling conflicts and/or any unexpected scheduling changes.

• Respects and maintains the confidentiality of the work of the executives.

• Prepare, assemble, and upload meeting material for the applicable Board Meetings, Home Office meetings and Market Meetings.

• Serves as an administrative liaison to DMC board of trustees and committees and is responsible for administrative aspects of DMC Board of Directors activities including planning meetings and coordinating Board activities.

• Attend Board Committee meetings for the purpose of recording minutes and to provide administrative support throughout the meeting.

• Compose and transcribe minutes in a timely and accurate manner for review by the executives.

• Effectively prioritizes tasks.

• Projects an image of professionalism

• Other duties as needed and assigned by executives.

Clerical/Administrative

Detroit, Michigan

Detroit Medical Center Shared Services

Full-Time

Days