Special Events Manager Jobs

• Set, communicate and maintain timelines and priorities for each event

• Work with suppliers, contractors, employees, vendors, managers, and many other parties to coordinate the event timelines
• Track Member Services department finances including check requests, invoicing, and reporting
• Interfaces with other departments in order to meet Member requests to ensure adequate staff members are scheduled and the venue is set up appropriately and on time
• Assist with negotiations for clients and vendors including, but not limited to; food and beverage, supplies, equipment and signage, décor, flowers, props, staging, transportation and more to meet quality standards and Yellowstone Club expectations
• Manage correspondence with Members about their events and offer suggestions to ensure their requests can be met

• Ensure proper planning, acquiring and setup of furniture/fixtures, equipment, decorations, and any other necessary items for the events
• Development and manage, production and delivery of event from proposal right up to delivery
• Conduct onsite inspections and advance preparations for events
• Manage, coach and schedule event staff in cooperation with Food & Beverage and Culinary staff to ensure they are providing “best in class” service - performing assigned tasks, are in uniform, and serving our Members and guests appropriately and promptly
• Oversee hiring, training and scheduling of Member Services Events staff
• Deliver events on time, within budget, that meet/exceed expectations
• Ensure that the event venue is “show ready” and staged for all events

• Be organized and detail oriented, utilizing checklists or other systems to ensure no task is left undone; anticipate events and plan ahead; prepare for the unexpected; remain focused on the end result
• Propose new ideas to improve the planning and implementation process or to refresh future events
• Take ownership of the event, do what is needed without being asked, have strong follow through and communication skills throughout the event from inception to completion

• Manage food/beverage costs, purchases, and inventory flow for day to day and Member Services Events operations
• Ensure services are billed correctly and noted on Member statements
• Remain calm under pressure; Handle crisis management as it unfolds and remain flexible to change as events happen
• Provide leadership, motivation, direction and support to the Member Services Events team
• Organize and manage cleanup and breakdown of the event upon completion
• Source, coordinate and manage outside vendors providing services for our events
• Oversee the Floral needs of the department and for Yellowstone Club
• Find solutions to any problems that arise concerning services

• Bachelor’s Degree in Hospitality, Marketing, Business or similar field10+ years in Special Events, Catering Sales, or Catering Management at a similar property or Club

• 3+ years of staff management experience or equivalent
• Comprehensive knowledge of world class hospitality and service management

• Creative, enthusiastic, and passionate about events and event planning
• Must be detail oriented, capable of managing multiple priorities, and have an ability to work in a fast-paced environment
• Strong understanding of marketing and promotion techniques
• Intermediate knowledge of Microsoft Office systems
• Ability to come up with fresh ideas, strong organization skills and a leaves nothing to chance attitude with regard to event planning
• Strong communication and correspondence skills with management, staff, Members, and vendors

• Valid State Driver’s License

Yellowstone Club offers great benefits including:

• Discounted Employee Housing in Big Sky or Bozeman
• Free transportation to and from Bozeman
• Discounts to over 1000 retailers through ADP LifeMart
• Discounted Ski Pass
• 401k eligibility and bi-weekly match
• Medical, Dental, Vision Insurance
• Employee Ski Days
• End of season employee appreciation day and retail sale
• Complimentary shift meals
• Access to onsite fitness center 24/7

For more information about the Club, visit www.yellowstoneclub.com.

To apply, please visit www.yellowstoneclub.com and click on "YC Careers" at the bottom of the homepage. Or through this web link: