Special Events Manager Jobs

Title: Special Events Manager

Status: Full-time, exempt position

Location: Remote

BRIEF DESCRIPTION OF THE COMPANY: The T.J. Martell Foundation is the music industry’s leading foundation that funds innovative medical research focused on finding treatments and cures for cancer. Since our formation in 1975, we have raised more than $280 million in support of medical research grants at leading institutions across the United States. We conservatively estimate that our awards have unlocked approximately $1 billion in additional funding for our research scientists from sources such as the National Institutes of Health. To learn more about the T.J. Martell Foundation and our life-saving mission, please go to www.tjmartell.org.

BRIEF DESCRIPTION OF THE ROLE: The T.J. Martell Foundation is seeking a talented and enthusiastic individual to join our nonprofit organization as a Special Events Manager. In this role, you will be responsible for planning, organizing, and executing a variety of special events that support our mission, engage stakeholders, and generate vital resources. This is an exciting opportunity to showcase your event management skills while contributing to our meaningful cause.

PRIMARY FUNCTIONS AND DUTIES: The Special Events Manager will be accountable and responsible for managing various operational aspects to support the achievement of the mission and goals of the foundation outlined by the board and CEO. These duties include:

• Collaborate with the development team to create sponsorship packages and secure event sponsorships.
• Provide reports and presentations to stakeholders, demonstrating the impact of events on the foundation's mission and fundraising goals.
• Event Evaluation and Analytics:
• Develop and manage event budgets, including revenue projections and expense tracking.
• Work with the development team to ensure accurate and up-to-date donor data is captured during events.
• Develop and implement marketing and communication strategies to promote events and engage attendees.
• Monitor expenses and revenue targets to ensure events stay within the budget and meet fundraising goals.
• Identify, cultivate, and steward relationships with event sponsors and major donors.
• Ensure cost-effective event planning, negotiation of contracts, and vendor management to maximize fundraising outcomes.
• Develop strategies to engage and recognize event sponsors and donors before, during, and after events.
• Plan, organize, and execute special events, including fundraisers, galas, auctions, and donor cultivation events.
• Recruit, train, and manage event volunteers and committees.
• Budget Management:
• Marketing and Communications:
• Volunteer Coordination:
• Analyze event data and feedback to identify areas for improvement and implement changes in future events.
• Donor and Sponsor Cultivation:
• Utilize donor management systems or databases to track event-related interactions and contributions.
• Donor Data Management:
• Develop event concepts, themes, and objectives that align with the foundation's mission and fundraising goals.
• Coordinate logistics, such as venue selection, catering, audiovisual equipment, and event timelines.
• Event Planning and Execution:
• Utilize various marketing channels, such as social media, email marketing, and press releases, to raise awareness and generate excitement for events.
• Provide clear communication and support to volunteers, ensuring they are engaged and motivated to contribute to the success of the events.
• Manage post-event follow-up and acknowledgement processes, including thank-you letters and donor recognition.
• Evaluate event success and impact based on key performance indicators (KPIs), such as attendance, funds raised, and donor engagement.
• Delegate tasks and responsibilities to volunteers, ensuring smooth event operations and excellent attendee experiences.
• Collaborate with the communications team to create event collateral, including invitations, event programs, signage, and promotional materials.

THE IDEAL CANDIDATE: The ideal candidate must possess a passion and enthusiasm for our mission and a desire to hold a career in nonprofit management. Minimum requirements include a bachelor’s degree and 3-5 years of operations experience, preferably within a non-profit, as well as the ability to attend meetings and events after traditional office hours, on occasion and with advance notice. Some travel as needed will be required for specific events and activities. An ideal candidate also must possess outstanding interpersonal, leadership and communication skills, strong critical thinking and time management skills and the capacity to work both in a team setting and independently to meet deadlines in a fast-paced operations role. This role will be expected to maintain confidentiality, comply with foundation policies and procedures and adhere to the highest levels of professionalism in their dealings with colleagues and others on behalf of the foundation. Reasonable goals within the role would include successful event(s) execution, achieving fundraising targets, event promotion and marketing, and budget management.

Technical aptitude and proficiency in Microsoft Office is required. Prior experience with Salesforce, Bill, and Quickbooks preferred. Physical requirements include the ability to regularly sit, talk, hear and answer phones, work at a desk and computer screen for extended periods of time, walk and occasionally carry/lift up to 30 lbs.

Compensation (range): $60,000 to $90,000 (dependent on geographic location and years of experience).

INTERESTED CANDIDATES should submit a resume, cover letter which includes hours of availability, and list of references to: Laura Sliker-

Kiwi Partners is an Equal Opportunity Employer. Kiwi does not unlawfully discriminate in employment opportunities or practices on the basis of actual or perceived age, race, creed, color, national origin, sex, religion, physical or mental disability, medical condition, sexual orientation, gender, gender identity, gender expression, ancestry, marital status, veteran status or other military status, legal alien status or citizenship status, genetic carrier status, genetic information, AIDS or AIDS-related complex or HIV status, being a victim of domestic violence, protected activity (i.e., filing a charge of discrimination, participating in a discrimination proceeding, or otherwise opposing prohibited discrimination),or any other characteristic protected by federal, state, or local law.

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