Senior Executive Assistant To The Vice President Jobs in California

·Excellent organizational and time management skills.

West Coast Educational Services, Inc.

·Manage the President's calendar, scheduling appointments, and coordinating travel arrangements.

·Manage accounts payable, including paying invoices, reconciling accounts, and making payments.

·2+ years of experience as an executive assistant or in a related role.

·Strong written and verbal communication skills.

Records management techniques for both paper and electronic environments

Range 12 (Management Salary Schedule)

Interpersonal relations skills, using tact, patience, and courtesy

Oral, written and electronic communications skills, including telephone and internet etiquette

Make arrangements for meetings, manage meetings and synthesize and record proceedings

: Executive Assistant to The Vice Chancellor of Education and Planning

Handles a broad range of team duties including day-to-day management of team calendar items, team meetings, and team spreadsheets

Advanced computer and program skills including building Excel spreadsheets, creating as well as familiarity with G-Suite programs and offerings

Provides high-level administrative support utilizing in-depth knowledge of company operations, policies, departments, and individuals

Drives monthly financial reconciliation of the President’s expenses with the Finance Department

4+ years of experience as an Administrative and/or Executive Assistant at the C-Suite level

Excellent interpersonal, organizational, communication (both written & verbal), relational, and presentation skills

Handles a broad range of team duties including day-to-day management of team calendar items, team meetings, and team spreadsheets

Advanced computer and program skills including building Excel spreadsheets, creating as well as familiarity with G-Suite programs and offerings

Opportunities for growth and development via work experience and offerings from our People Resources team and --Learning and Development Program

Provides high-level administrative support utilizing in-depth knowledge of company operations, policies, departments, and individuals

Drives monthly financial reconciliation of the President’s expenses with the Finance Department

4+ years of experience as an Administrative and/or Executive Assistant at the C-Suite level

Examples Of Desirable Skills, Knowledge And Experience

Manage the schedule/communications including heavy calendar management, inbox prioritization, and email drafting

Experience supporting an Executive with many customer-facing responsibilities

Working knowledge of Google Suite and strong technology skills

Minimum 8 years experience as an Executive Assistant in a high growth environment; experience supporting senior leaders

Excellent writing, editing, grammatical, organizational, and research skills

Minimum 2-year full-time administrative experience

Experience working closely with high-level executives preferred

Exceptional interpersonal, networking, organizational, research, verbal, and written communications skills

Strong writing and proofreading skills

Strong skills with all Google suites. Emphasis on Google Calendar, Docs, Sheets, and E-mail

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

oCandidate must be a team player and exhibit strong interpersonal skills.

oManage calendars and complex scheduling

oMinimum of 7 years related executive level support experience at a fast-paced company

oStrong written and verbal communication skills

Executive Assistant _ Hybrid (San Francisco, CA)

Hybrid – onsite at 1275 Market St, San Francisco

Extensive calendar management (of an ever-changing calendar); resolving any scheduling issues. Sustain a daily calendar of meetings and events.

Excellent attention to detail, great organizational skills, and solid judgment capabilities.

Minimum 3+ years relevant work experience required in working in an executive assistant role supporting C-Level executives.

Equally strong written and verbal communication skills.

Serve as the key administrative support to the President & COO.

Assist the President & COO to identify priorities, strategically align his time with those, and revisit them regularly to assess progress.

Thorough knowledge of the functions of the President’s Office and university infrastructure, policies and procedures.

Expertise interacting with, and acting as a representative for high-level executives.

Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.

Thorough knowledge of the functions of the President’s Office and university infrastructure, policies and procedures.

Expertise interacting with, and acting as a representative for high-level executives.

Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.

Anticipated Hiring Range: $95,000 - $120,000 annually

Classification Range: $61,224 - $145,416 annually

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Minimum of 10 years’ experience in retail management

Establish selling and management goals to evaluate performance, ensuring succession plans are in place and training needs are met.

Account Management: Ensure successful account management and strong customer relationships.

SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY

Proven experience in managing, motivating, and training a sales team

Field sales experience as a Director of Regional Sales, Key Accounts or National Accounts

Minimum of 10 years’ experience in retail management

Establish selling and management goals to evaluate performance, ensuring succession plans are in place and training needs are met.

Proven experience in managing, motivating, and training a sales team

Field sales experience as a Director of Regional Sales, Key Accounts or National Accounts

Proficient computer skills necessary – Microsoft Office (Word, Excel, PowerPoint, Outlook)

Minimum 5+ years’ experience in managing multiple teams

5+ years of experience in an administrative role reporting directly to upper management, with specific experience in managing budgets and expenses

Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

Manage professional and personal scheduling for the President, including agendas, email, phone calls, client management, and other SSE logistics

Manage League-related administrative responsibilities, including keeping key contacts’ information up to date, “filling” communications and memos, etc.

Manage the President’s expense reimbursement and travel logistics and activities, including accommodations, transportation, and other expenses

Excellent written and verbal communication skills

Principles and practices of public administration, organization and management.

Principles and practices of management, supervision and training.

Methods and techniques involved in conducting analytical studies of administrative and management practices, methods, and procedures.

May be assigned disaster service worker responsibilities as directed.

Performs related duties and responsibilities as assigned.

Make effective oral presentations to a variety of audiences with differing levels of knowledge regarding a variety of procedures.

Coordinate scheduling of Executive Committee and Senior Management Team meetings.

Provide logistical, administrative, and communications support for Executive Committee and Senior Management Team meetings and retreats.

Manage the president’s complex calendar and travel arrangements.

A minimum of five years’ progressive experience supporting a corporate officer.

Exceptional interpersonal skills, computer skills, and organizational skills.

Act as the administrative point of contact between the president and internal and external colleagues.

All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following

This position has been designated as a sensitive position with:

Access to, or control over, cash, checks, credit cards, and/or credit card account information;

Responsibility or access/possession of building master or sub-master keys for building access; and

California State University, Monterey Bay