Administrative & Program Coordinator Jobs

The Embassy of the Principality of Monaco in Washington, D.C., the primary diplomatic mission of Monaco to the United States and Canada, is currently seeking an organized, motivated and efficient professional to join a small team based in a centrally located Washington D.C. office.

DESCRIPTION: The main purpose of this role will be to support the Ambassador and the Deputy Chief of Mission, along with the Embassy team, by providing creative, effective, and efficient support to the organization and administration of the Chancery and in the execution of the Embassy’s priorities.

Responsibilities

Among other duties, the applicant will be expected to:

• Working closely with policy leads to coordinate and manage large-scale guest lists, including communicating with guests directly.
• Other duties and special projects as assigned.
• Provide support to the Ambassador, Deputy Chief of Mission, and Government Affairs Liaison in communications with US Government and the Organization of American States, to which Monaco is a Permanent Observer Mission,
• Provide administrative support for special projects, including assistance as required with Embassy events and activity planning;
• Supporting with administrative tasks in the run up to and during events across virtual, hybrid and in-person projects,
• Field Embassy calls in a professional and discreet manner;
• Contribute creative flair/writing skills for official correspondence, composing invitations, social media assistance, etc;
• Keeping of office records (correspondence, archives), input and maintain extensive database of Embassy contacts;
• Providing on-site logistical support including greeting guests.

ESSENTIAL QUALIFICATIONS, SKILLS AND EXPERIENCE:

The applicant must be able to demonstrate superior organizational and time management skills, written and verbal proficiency in French and English, a proven ability to learn quickly and to work well independently and within a team, meet deadlines, and be comfortable managing multiple tasks simultaneously.

• Office administrative experience, preferably in a government, NGO, or foundation context;
• Advanced/professional proficiency in written and verbal French(candidate will be tested);
• High standard of written and oral communication; Good interpersonal skills, in particular with senior interlocutors;
• Experience in an international professional or international academic setting;
• Possess a Bachelor's degree or equivalent undergraduate degree, or a combination of post-secondary studies and professional experience/training.
• Possess an aptitude for creativity/design (experience with Adobe and other publishing/media/website content software like Canva would be an advantage);
• Ability to work proactively, flexibly and collaboratively with colleagues;
• Fluency in written and verbal English;
• Have at least 3 years of related work experience;
• Have the ability to be discreet and to manage confidential information;
• Strong IT skills, particularly with the Microsoft Office Suite; must be adept with various other IT platforms, including web browsers and social media; CRM/database experience would be an asset.

Personality

The ideal applicant is detail-oriented, team-oriented, highly organized, loyal, discreet, and resourceful, and will possess:

• Sound judgment and initiative;
• Professional Integrity, Adaptability and Flexibility;
• Effective interpersonal skills;

EXPECTED START DATE:July 1, 2023

WORKING CONDITIONS:

• 37.5 hours/week, M-F with additional time as needed for Embassy events outside of standard office hours, including occasional weekends;
• We are warm, multi-lingual and multi-cultural office environment.

REMUNERATION: Starting annual salary range is $59K - $61K and will be commensurate with skills, experience and background.

Benefits include excellent health coverage (full medical, generous dental, and vision), paid vacation/annual leave, plus all U.S. federal holidays and some Monaco official holidays.

Please note: Under U.S. State Department requirements, applicants must be U.S. citizens, lawful U.S. permanent residents, or have the appropriate authorization for lawful employment in the United States.

A three to six month trial period will be required.

Resume and cover letter should besubmitted by June 9^th, 2023. Please no phone calls. Due to the high volume of resumes we receive, only successful candidates will be contacted.