Impact Program Administrative Coordinator

Who We Are
FoodCorps partners with schools and communities to nourish kids’ health, education, and sense of belonging so that every child, in every school, experiences the joy and power of food. Our AmeriCorps members serve alongside educators and school nutrition leaders to provide kids with nourishing meals, food education, and culturally affirming experiences with food that celebrate and nurture the whole child. Building on this direct service, FoodCorps advocates for policy change, grows networks, and develops leaders in service of every kid’s health and wellbeing. Our goal is that by 2030, every child will have access to food education and nourishing food in school!
What We’re Looking For
FoodCorps is looking for a highly organized candidate to provide support to FoodCorps’ Impact Programs Department. Reporting to the Director of Impact Programs, the Administrator Coordinator will provide critical administrative support to ensure that the Impact Programs team is operating efficiently and effectively. Thanks to the capacity you will build, our team can thrive, run especially effective programming, and stay on target to meet our ambitious strategic goals.
This is a primarily remote position with the need to be based in Portland, OR
Who You Are
You are passionate about FoodCorps’ mission and have a demonstrated dedication to food justice and educational equity. You thrive on completing administrative projects that enable teams to perform at their highest potential and ensure staff have what they need to effectively run and support FoodCorps programming. Your superpowers include your outstanding attention to detail, your ability to anticipate needs, and your comfortability in prioritizing multiple contending tasks. You possess a “no task too small” demeanor that helps connect day-to-day tasks to the broader mission and vision of the organization. You have strong organizational skills with the ability to simultaneously manage and anticipate the needs of individuals and the demands of the program as a whole. Your experience allows you to remain forward-thinking as priorities shift.
Primary Responsibilities
Complete a wide range of administrative tasks that facilitate the Impact Programs Department’s ability to efficiently and effectively meet our bold strategic goals, including, but not limited to:

• Providing direct administrative support to Impact Leadership staff individually and collectively, including coordinating logistical support for team gatherings and meetings.
• Providing accountability and tracking for programmatic processes.
• Supporting meeting notes, and synthesizing takeaways and next steps.
• Delivering sophisticated calendar management for Impact Leadership by handling the scheduling and logistics for regularly occurring meetings and other requests.

Role
Support effective and clear internal communications to ensure every person, in every role, has the information they need to work towards our strategic goals for students by

• Partnering with meeting facilitators to ensure meetings are accessible and meet multiple learning and engagement needs.
• Serving as the first point of contact for questions from various internal and external partners and elevating needs and questions to the appropriate people.
• Drafting templates and gathering announcements to streamline communications to service members and program staff.

Manage Programmatic Resources Effectively By

• Ensuring resources, templates, and information are accessible to staff, service members, and site supervisors by managing online platforms and document storage.
• Coordinating annual projects and special one-time projects to develop and revise written materials collaboratively with staff in various departments across FoodCorps.
• Coordinating the distribution of materials and resources to service members; managing inventory in our Portland office.

Measures Of Success
By the end of year 1, the Administrative Coordinator will:

• Plan team meetings and department spaces to ensure that time is well spent and meetings are effectively managed; agendas are shared with participants 2 working days before the meeting and summaries/next steps are shared within 1 working day.
• Manage cross-departmental communication is clear and accessible for various roles and builds transparency and a shared story of FoodCorps' impact; 90% of Impact Programs Staff will report that their weekly digest is relevant to and supportive of their work.
• Deliver high-quality administrative support through calendar management, agenda creation, and data input so that 100% of the Impact Leadership team reports spending less time on those tasks.
• Ensure Impact Programs staff have the information they need to track FoodCorps AmeriCorps Service Member requirements and processes; 85% of service members will complete required processes (ie. submitting their Service Member Action Plan, the Mid-Term Review, etc).

Thriving At FoodCorps
In addition to generous medical benefits and an annual $3000 401(k) matching, FoodCorps provides:
Time Away
Social justice work is both vital and demanding. FoodCorps recognizes this and provides ample time to step away and recharge, including:

• Half-day Fridays
• 5 weeks of accrued time off
• A sabbatical policy
• 2-week winter break
• 12 federal holidays (AND your birthday!)

Family Planning
As an organization that supports youth development, our family policies need to match our values. To that end, we offer:

• Up to $7500 in financial support towards adoption fees, surrogacy expenses, contraceptive services, and travel for abortion services
• 16 weeks paid parental leave

Ongoing Support And Professional Development
At FoodCorps, we want our people to work in the way that works best for them. We provide:

• $850 annual home office funds
• $500 annual professional development funds
• Internet bill reimbursement.

How To Apply
Applications will be accepted until a match is made. To be considered, submit your résumé and cover letter through our hiring site.
This position has a starting salary range between $43,000-$50,000/yr.
People of color, people with disabilities, veterans, and LGBTQ candidates are strongly encouraged to apply. FoodCorps is committed to a diverse workplace, and to supporting our staff with ongoing career development opportunities. FoodCorps is an equal opportunity employer and does not discriminate in its employment decisions. FoodCorps provides reasonable accommodations to applicants and employees as required by law.
Applicants with disabilities may request reasonable accommodation at any point in the employment process.