Administrative Program Coordinator Jobs

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Excellence, Teamwork, Leadership and Innovation. These values define UConn Health. We are looking for team members that share these same values. Our top rated organization is looking to add an Administrative Program Coordinator to our growing Pharmacy team. If you have a background in this field, as well as a passion for customer and patient experience, we want to hear from you.

At UConn Health, this class is accountable for independently providing administrative management and/or advanced technical program support for the 340B Program while working within the multiple covered entities. This position will work in the inpatient pharmacy at the UConn Health John Dempsey Hospital located in Farmington, CT.

COMPREHENSIVE BENEFITS OFFERED: https://h.uconn.edu/benefits-uhp-salary

SUPERVISION RECEIVED: Works under the general supervision of an employee of higher grade.

EXERCISED SUPERVISION: May lead/supervise subordinates as assigned.

KNOWLEDGE, SKILL AND ABILITY:

• Considerable knowledge of proper grammar, punctuation and spelling
• Supervisory ability
• Data management skills
• Knowledge of business math
• Knowledge of applicable program rules and regulations
• Knowledge of medical/technical terminology
• Considerable knowledge of business communications
• Considerable oral, written communication and interpersonal skills
• Considerable knowledge of office procedures
• Ability to schedule and prioritize work

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE:

• Six (6) years relevant administrative experience

GENERAL EXPERIENCE SUBSTITUTION ALLOWED:

• Bachelor's degree and two (2) years of relevant experience may substitute to the general experience

PREFERRED QUALIFICATIONS:

• Experience with financial duties pertaining to accounts payable and receivable
• Experience with healthcare and procurement software systems (i.e.HuskyBuy, EPIC)
• Certified Pharmacy Technician (PTCB)
• Knowledge of pharmacology terminology, pharmacy operational practices and medication and dosage measurements

EXAMPLES OF DUTIES:

ADMINISTRATIVE/FISCAL:

• Use of complex spreadsheet programs.
• Demonstrate knowledge of 340B regulations and professional standards by keeping appropriate records of qualified dispenses.
• Take on 340B related committee responsibilities such as serve as the Secretary on 340B Oversight Committee.
• Extracts and downloads 340B profitability reports and projections from Third Party Administrator, vendors and other software systems within 340B program.
• Assemble 340B data, write and/or edit reports, requiring knowledge of subject area.
• Compose letters, memos, emails, etc. for manager signature to drug manufacturers and other 340B stakeholders (I.e. vendors).
• Assists with Indigent drug supply programs and reimbursement.
• Reconcile monthly reports from all contract pharmacies.
• Compile and maintain a collection of resource materials and program information.
• Formats and types a full range of correspondence, reports, bills, drafts, etc. proofread and edit for content.
• Formulates 340B annual report and monthly program dashboard.
• Manages virtual inventory purchases/invoicing of 340B contract pharmacy through 340B software program.
• Use Microsoft Office Software such as Excel, Word, Outlook, Visio, Access, Power Point,
• Prepare travel authorization forms and books necessary arrangements.
• Manage the invoice and payment process with Third Party Administrators (TPAs), wholesalers, and contract pharmacies
• Assist in the preparation of the 340B program budgets, monitor program expenditures and conveys spending trends.
• Arrange and coordinate meetings and functions including space and equipment.
• Oversee aspects of the HRSA 340B Programs such as Disproportionate Share Hospital, Hemophelia Treatment Center and Ryan White 340B Grant.
• Organize and maintain a filing system to support the program/department, including fiscal, personnel and other records.
• Use various computer software system including but not limited to Macro Helix, Wellpartner, Walgreens, Verity and/or other programs as needed to support the 340B program.
• Conduct reviews of 340B contract pharmacy prescription refills for qualification, HRSA registration information, 340B accumulation quantities, and report findings in written format.

NETWORKING/INTERPERSONAL:

• Perform other duties as assigned.
• Participates in staff meetings.
• Liaison with contract pharmacies and TPAs on new contract and establish purchase orders
• Connecting with all appropriate staff in order to coordinate logistics for all matters involving 340B Program
• Reconcile invoices and facilitates execution of payment.
• Works on special assignments
• Reflects philosophy, core values and mission statement of hospital
• Organize and implement education sessions for 340B Program staff
• Review Ryan White and other Program's patient lists as applicable

SCHEDULE: Full time, 40 hours per week, primarily Monday - Friday, 8:00 am to 4:30 pm, holidays and other shifts as assigned, 30 minute unpaid meal break.

Why UConn Health

UConn Health is a vibrant, integrated academic medical center that is entering an era of unprecedented growth in all three areas of its mission, academics, research, and clinical care. A commitment to human health and well-being has been of utmost importance to UConn Health since the founding of the University of Connecticut schools of Medicine and Dental Medicine in 1961. Based on a strong foundation of groundbreaking research, first-rate education, and quality clinical care, we have expanded our medical missions over the decades. In just over 50 years, UConn Health has evolved to encompass more research endeavors, to provide more ways to access our superior care, and to innovate both practical medicine and our methods of educating the practitioners of tomorrow.