Administrative Assistant College Of Education And Behavioral Sciences

The University of Indianapolis is seeking a highly organized and proactive individual to join our team as the Dean's Administrative Assistant for the new College of Education and Behavioral Sciences. The person will provide comprehensive administrative support to the Dean, enabling the smooth functioning of the college and contributing to its overall success. The successful candidate will possess exceptional organizational and communication skills and the ability to work effectively in a fast-paced academic environment.
Company Description
Thank you for your interest in the University of Indianapolis! The University is a private, liberal arts university located on 65 acres just minutes from downtown Indianapolis. With more than 700 faculty and staff, it is a place where you can become part of a close-knit campus community that emphasizes the importance of community partnerships in the future growth of the University.
UIndy’s mission is to prepare its graduates for effective, responsible, and articulate membership in the complex societies in which they live and serve and for excellence and leadership in their personal and professional lives. The motto of "Education for Service" provides the foundation for our work to better our communities, both near and far.
As University employees, we know the work we do is important to our students and our communities. To accomplish our mission, we welcome talented, civic-minded, and diverse individuals from all career levels to help maintain our high standards of excellence and quality. If you want to join our dynamic environment and experience hard work, creativity, and teamwork, we welcome your application!
The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.
Benefits

• Free Parking
• Paid Holiday time and additional University days off
• Life Insurance
• Retirement Savings Plan - 403B
• Dental Insurance
• Tuition Discount
• Onsite Health & Wellness Center
• Paid Vacation and Sick Time Accruals
• Employee Discounts & Services
• Vision Insurance
• Medical Insurance

For more information about the benefits of being a staff member at UIndy, visit our Benefits site.
Responsibilities-Administrative Assistant College of Education and Behavioral Sciences

• Prepare and distribute correspondence, memos, reports, and other documents as requested by the Dean.
• Support faculty and students, addressing inquiries and directing them to appropriate resources within the college.
• Assist in the coordination of student admissions and registration processes.
• Assist in monitoring and managing the college's budget, including tracking expenditures, reconciling accounts, and processing financial transactions.
• Administrative Support
• Collaborate with internal and external stakeholders to ensure successful event outcomes.
• Coordinate and manage the Dean's calendar, scheduling appointments, meetings, and events, ensuring efficient use of time and resources.
• Assist in developing and maintaining databases, spreadsheets, and other systems for tracking various college-related information.
• Arrange meeting logistics, including room reservations, audiovisual equipment, catering, and other necessary resources.
• Maintain accurate and up-to-date records and files, both electronic and hardcopy, including confidential and sensitive information.
• Prepare purchase requisitions, expense reports, and other financial documents per university policies and procedures.
• Faculty and Student Support:
• Coordinate and support faculty recruitment processes, including scheduling interviews and campus visits.
• Budget and Financial Support:
• Compile data and prepare reports on various aspects of college operations, such as enrollment, faculty activities, and budget expenditures.
• Assist in preparing budget reports, projections, and analyses as required.
• Assist in preparing presentations, reports, and agendas for meetings and conferences
• Event Coordination:
• Assist in the planning, coordination, and execution of college events, such as award ceremonies, conferences, workshops, and guest lectures.
• Records and Documentation
• Serve as the primary point of contact for the Dean's office, managing incoming communications (phone calls, emails, and mail) and responding to inquiries promptly and professionally.

Qualifications- Administrative Assistant College Of Education And Behavioral Sciences

• Demonstrated ability to work independently and collaboratively as part of a team.
• Familiarity with budget management and financial processes.
• Strong verbal and written communication skills, with keen attention to detail.
• Bachelor's degree in a related field is preferred but not required.
• Proven experience in an administrative role, preferably within an academic setting.
• Strong interpersonal skills and the ability to interact with diverse stakeholders, including faculty, students, staff, and external partners.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Proficiency in using office productivity software, such as Microsoft Office Suite and Google Suite, & virtual meeting platforms
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Previous experience working with social media would be beneficial.