Administrative Assistant – Seeking Recent College Graduates

Administrative Assistant – Seeking Recent College Graduates

$20-$25 per hour

Birmingham, AL

Our partner in Birmingham, AL is searching for a professional Administrative Assistant. This person will provide exceptional support to a department, division and manager(s) to

ensure smooth daily functioning of the organization. If you are eager to start your career and have the organizational skills needed please apply today!

Job Responsibilities:

• Assist in the preparation of project close out documents, as needed.
• Process and distribute all incoming & outgoing mail.
• Schedule, plan, and coordinate meetings.
• Create Expense Reports.
• Handle phone calls from clients and vendors. Communicate messages received in effective manner.
• Print and distribute weekly/monthly reports.
• Create and distribute correspondence (memos, emails, letters, facsimiles, and binders).
• Assist with arrangements for sales outings.
• Order office supplies as needed.
• Process all time cards for division, making sure properly coded and to Payroll, timely.
• Type correspondence, purchase orders, owner change orders, reports, estimate proposals, etc.
• Assist with processing pay applications, invoices, and purchase orders.
• Maintain project filing system and scanning.

Job Requirements:

• Strong interpersonal skills
• Ability to handle multiple tasks simultaneously
• College Graduate with some office experience (internship etc)
• Able to work with minimum supervision
• Strong attention to detail
• Punctuality
• Excellent phone etiquette
• A willingness to work hard, dedication and dependability
• Customer service-driven personality