Office Services Manager Jobs

At least 6 years of experience in facilities/event management/hospitality along with 2 years of supervisory experience

Facility Management: Managing and maintaining the physical office space, including coordinating repairs and maintenance, ensuring a safe and comfortable working environment.

Vendor Management: Establishing and maintaining relationships with vendors and service providers, such as food/delivery service, cleaning services, and maintenance contractors.

Team Management: Supervising and leading a Facilities team member, providing guidance, on-the-job training, and support as needed.

Ability to multitask and manage organization and administrative aspects of multiple events and facilitate communications between all relevant parties

High emotional intelligence with experience in negotiation, conflict resolution, effective communication

Demonstrated ability to apply technical/procedures requirements of the position based on knowledge and experience within specialization.

Strong organization, time management skills, and attention to detail

3+ years management and / or other experience in similar capacity

Strong grammar and proofreading knowledge and experience

Coordinate with other managers to manage volume and resources on a day-to-day basis

Manage best practices and process improvements to ensure effective and consistent services that contribute to the success of the firm

Excellent time management and organizational skills

Coordinates office relocations and set ups with firm management and team members

Minimum of 2 years supervisory/managerial experience

Creates and manages departmental budgets and vendor invoices; manages the annual facilities and operations budgets for the office location

Strong written and oral communication skills

Advanced knowledge of relevant equipment and services related to copy, scan, print, mail, shipping, and couriers

Willing and capable to offer assistance to others when needed.

Minimum 1 - 3 years of office experience required. (Experience working in a law firm is a plus, but not required.)

Copy, scan, print and/or bind documents accurately as assigned

Sort, process and deliver incoming mail and packages

Log and process incoming and outgoing faxes

Handle distribution of intra-office mail

Initial review of minimum qualifications, knowledge, and skills.

Hiring manager will review your application and an evaluation of your education, experience, training, and overall professionalism of your application materials.

Experience with confidentiality protocols and the ability to maintain strict confidentiality in all matters

Ability to manage multiple high-priority tasks with a heavy workload and competing deadlines and ensure timely completions

Strong written and verbal communication skills

Computerized information database experience (ex. DOC400)

Coordinate with property management processing work order tickets,

Support Office Manager with Vista’s return to the workplace safety planning and implementation

Develop and maintain supplies and F&B inventory

Sort and distribute mail and packages

Support in-office meetings, including setting up conference rooms with materials, catering, and post meeting cleaning up

Act as backup for receptionist for daily breaks and vacation coverage

Must have good customer service & communication skillsets (prior experience in a corporate environment, a plus)

Prior work experience in a service-related, customer-facing position, a plus

Able to communicate in a positive, professional manner with executive-level customers via phone, text, IM, emails, etc.

Able to train and provide back-up support in any contracted service on the account

Able to lift / move up to 40 pounds alone (ex. packages, tables, chairs) throughout the day

Must have a valid driver's license and a good driving record

Co-facilitates meetings with the administrative team for troubleshooting issues and organizes agendas for meetings with management.

Works with building management to coordinate general maintenance and janitor services for the office and to share related updates with employees.

Excellent oral and written communication skills.

Strong and assured customer service skills.

Prompt performance of all tasks and responsibilities, complying with organizational policies and standards.

Provides support to any executive team member visiting the office.

Knowledge in DME supplies and Insurance

Good computer skills working in multiple systems

Develops and maintains knowledge in medical terminology, billing and insurance guidelines

Math: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply intermediate math skills.

Computer: Knowledge of Microsoft Office Applications, Access or other database software.

Telecommunications: ability to utilize or knowledge of call center telecommunications software

Qualifications, Special Certifications and Licenses

LICENSING, CERTIFICATIONS, and/or OTHER SPECIAL REQUIREMENTS:

Managing care coordination efforts generated by the Office of Aging and Disabilities’ Hotline (Helpline)

Meeting with key city officials to develop strategies to address the needs of older adults and individuals with disabilities.

Serving as an Aging and Disabilities Advisory Board member and staff liaison to the board

Assisting in the development and coordination of board reports, projects, trainings, presentations, to the Education and Human Services Standing Committee

Manage office/staff safety equipment maintenance and compliance requirements.

Analyze, reconcile, and troubleshoot monthly purchase card spend liabilities and recommend adjustments as needed.

Associate’s degree, or equivalent work experience; and at least 5+ years of related experience.

Excellent English language skills, written and verbal, are essential to be successful in this position.

Prior experience within the Architecture, Engineering, or Construction industries is preferable.

Verify and review all contractor and subcontractor payrolls.

Able to deliver mail and packages to all 4 floors of DAVIS with a knowledgeable and friendly demeanor

Receive, sort and separate incoming mail and stamps outgoing mail

Accept incoming package deliveries from FedEx, UPS, and Courier and record on daily log Prepare and schedule pickup for courier packages

Set up common spaces for events, as needed.

Assist with the coordination of office space for new and existing employees

Assist in maintaining office supply inventory

Preference for interviews will be given to applicants with education and experience in the following:

7. Excellent written communication skills including experience with presentations

2. Knowledge of Medicaid and Long-Term Care Programs

3. Knowledge of County safety-net programs

4. Computer Applications and extensive knowledge creating, reviewing, and analyzing reports

. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

Florida Health Care Association seeks an experienced candidate for the position of

Executive Office and Office Services Manager

Interested candidates should submit their resume and cover letter to [email protected].

Provide general office support to managers and staff within the Department’s Division of Transportation Engineering

Prepare various monthly reports, carryout special assignments for the Project Managers and Section Chiefs, and perform related duties as requested.

Experience in preparing and proofreading correspondence (i.e., business English, grammar, spelling and punctuation, etc.).

Experience using enterprise systems software and computer technology such as ERP/Oracle, Microsoft Office products, Adobe Reader/Writer, SharePoint.

Experience processing accounts payable transactions that require a three-way or two-way match of purchase orders, receiving documents, and invoices.

Experience in procure-to-pay business processes and controls, such as encumbrance of funds and accounts payable transactions.

One (1) year experience driving a cargo van or commercial vehicle on Georgia highways.

High School Diploma or General Education Development (GED) required.

Knowledge of the DOT rules and regulations for the state of Georgia.

Good decision-making skills, communicator, good customer service skills and pays attention to details.

Picks up and delivers PPE supplies and other medical equipment as needed from warehouse.

Picks up full/empty totes for return back to warehouse, regional office or central sterile at Glenlake.

Working knowledge of project management highly desirable.

Solid communications skills, including proofreading, editing and writing abilities.

Assists with vendor bidding and purchasing processes. Manages vending machines, coffee service, and other facility related vendors.

Working knowledge of mail processes such as postage, machine, FedEx and UPS.

Excellent organizational skills, demonstrated attention to detail, self directed, resourceful, and motivated to learn.

Knowledge of computers, including proficiency in Microsoft Office applications and the Internet.

Exercise exceptional prioritization and time management skills

Experience in inventory management/ordering preferred

Set up and clean up conference rooms and provide event management support

Have a minimum two years of work experience managing or assisting to manage an office in a fast-paced setting

Manage catering setup and breakdown

Our compensation package includes comprehensive benefits, perks, and a competitive salary:

2‐4+ years related leadership experience or equivalent combination of education and experience

Required strong knowledge of MS Office, to include Outlook, Outlook Calendars, Word, Excel, and data entry knowledge

Must be able to interface at all levels throughout an organization and within a client’s management structure

Excellent verbal and written skills necessary to communicate either in person, email or by phone with clients, staff, and vendors.

High school diploma or equivalent education

Experience in a warehouse environment

7+ years of experience in facility management

Manage centralized pantry/office supply program, First Aid cabinets - Maintain stock, daily rounds to replace, inventory management to re-order as needed

Strong organizational skills, and the ability to efficiently manage and prioritize multiple projects with accuracy

Action internal client needs in regards to but not limited to: space planning, furniture, dynamic IT & security requirements

Excellent interpersonal & professional skills, including effective verbal and written communication

OSHA 10 Certification a plus