Music Management Administrative Assistant Jobs in California

Detail-oriented organizational skills, communication, and writing abilities.

Manage phone log, prepare agendas, maintain calendar schedules (including calls and virtual meetings), maintain spreadsheets, and draft correspondence.

Liaise professionally with internal staff, external clients, and other industry leaders & executives (managers, promoters, etc.).

High technical skills with Microsoft Outlook, Microsoft Office Suite (Excel, Word, and PowerPoint), Adobe, etc.

Competitive benefits and programs to support well-being.

Dependable and disciplined with a high level of initiative.

Must be an excellent multi-tasker and have proven problem-solving abilities.

All applicants should possess excellent verbal and written skills. Must be self-confident and diligent. Must be highly organized.

Basic computer skills are mandatory.

Must be detail oriented and able to handle complex instructions with care, follow-through, and follow up.

Must demonstrate accuracy and thoroughness in execution of assigned tasks.

Friendly and open demeanor with ability to maintain confidentiality at all times.

Work with clients, managers, record labels, promoters, etc. to handle logistics surrounding events.

Strong professional interpersonal skills; written and verbal.

Draft and coordinate promotional materials for artists and events (written blurbs, sending audio files, balancing approved marketing materials, etc.).

Track all contracts and deposits for agent's client's and events.

Research available composers, actors, and other internal and external talent that may be available for internal projects.

Assist with special projects needed.

Manage very high work volume and maintain high accuracy rate in data entry

Collaborate with our tech team to improve the tools & processes related to our asset management & delivery systems

Job Title: Music Management Coordinator

Assist Project Manager in maintaining workflow and establishing/overseeing schedules with external metadata providers

Assist Project Manager and tech team with various large-format initiatives involving batch corrections to back-logged catalog

Must have demonstrated experience with creative and administrative metadata tagging

- Strong organizational and time management skills

- Manage administrative tasks off the firm, including organizing files, scheduling meetings, and handling correspondence

- Manage social media accounts as needed

- Must have 1-3+ years of relevant entertainment/music experience, preferably at an agency or music publishing company

- Excellent communication skills, both verbal and written

Typical duties are (but not limited to):

At least 1 year of professional administrative experience supporting an executive in a fast-paced environment.

At least 1 year of professional experience working in the music industry.

Experience with booking artists is a plus but not required.

Experience working at an agency is a plus but not required.

Strong organizational and communication skills; written and verbal.

Strong professional interpersonal skills, while understanding the importance of maintaining confidentiality.