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Executive Assistant Administrative Assistant Jobs in New York, New York

Directorate Assistant, Sriun Jobs
By Interpol At , New York, Ny

Please read the Vacancy notice that is available at the bottom of the page (bullet point).

Conditions applying for both INTERNAL AND EXTERNAL candidates

Administrative Assistant - 675 Jobs
By The Durst Organization At New York, NY, United States
Maintain and manage Office Supplies, staff uniforms and consumables
College Degree or relevant office administration program certification preferred
3-5 years of administrative experience
Schedule and organize activities, such as meetings, conference calls, travel, employee events, broker tours, and related logistics
Ensure accurate maintenance of digital and paper documents and databases for efficient retrieval and disposition
Field and prioritize incoming calls and correspondence
Executive Assistant, Frieze Jobs
By WME (William Morris Endeavor) At New York, NY, United States
Liaise with Events and Frieze91 teams re: supplies, RSVP management, check-in, greeting guests, etc.
Knowledge of contemporary art world and experience working in the art world
Manage Director's calendar including: regularly scheduling internal and external meetings, conference calls, travel, etc.
Plan and manage Director's travel, including all flights, ground transportation, and hotel accommodations.
Manage director's expenses and code all receipts
Manage invoices, coding, and submissions
Executive Assistant / Administrative Assistant
By Dice At New York, NY, United States
Strong time management skills and ability to manage multiple tasks for many professionals
Manage complex calendars in different time zones
Knowledge of Workday Expenses software extremely helpful
Strong interpersonal and communication skills
Strong organizational skills and problem-solving skills
Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success
Administrative Assistant, Executive Offices
By Warner Bros. Discovery At New York, NY, United States
Create and manage event-specific invitation lists and other record-keeping spreadsheets
Take rapid dictation on occasion, utilizing excellent proofreading, grammar and spelling skills; compose emails and other correspondence as appropriate
At least 1-2 years of administrative experience within a fast paced, corporate environment
Ability to work in the office Monday-Friday (this is not a remote position); willingness to work flexible hours with occasional overtime
Strong organizational, administrative and analytical skills; must be articulate and detail-oriented
Excellent written and verbal communications skills, including proficiency in grammar and spelling
Administrative Support - Executive Assistant
By Management & Training Corporation At New York, NY, United States
Perform a variety of secretarial/clerical duties, including dictation and transcription of correspondence,
Receive telephone calls and visitors; tactfully refer them to proper individual if center director is not
Maintain calendar of events, schedules, and appointments.
Coordinate meeting arrangements such as time, place, attendees and matter to be discussed.
Maintain correspondence control log, coordinate preparation of special reports; maintain control of
Assist in maintaining central library of required documents, handbooks, directives, and SOPs.
Executive Assistant Jobs
By Matlen Silver At New York, NY, United States
Maintain and update contact database information and meeting calendars, scheduling, and manage travel arrangements
Manage agendas and facilitate staff / leadership meetings, including taking notes and following up on action items
3-5+ years of recent experience as an Executive Assistant to C-Suite Executives
Highly organized and able to multi-task and manage multiple projects and competing priorities without sacrificing accuracy or efficiency
Excellent verbal and written communication skills
Strong analytical, problem-solving, and critical-thinking skills
Assistant, Iq Jobs
By United Talent Agency At New York, NY, United States
Manage phone, calendar, and research for meetings; schedule virtual meetings and calls, internally and externally 
Experience with an entertainment company, preferred
Highly proficient technical skills with Microsoft Office suite (Excel, Word, PowerPoint)
Knowledge and curiosity for key players throughout the entertainment industry
Competitive benefits and programs to support your well-being
Prepare monthly expense reports for review & submit to accounting for approval
Administrative Assistant (12071) Jobs
By InGenesis, Inc. At New York, NY, United States
Fast and accurate typist (preferably at least 45 wpm with 90% accuracy)
Able to multitask and prioritize work assignments
Proficient in Word, Excel and PowerPoint
Familiarity with preparing notices of appearance and affidavits of service is preferred
Executive Administrative Assistant Jobs
By Robert Half At New York, United States
Bachelor's degree or equivalent experience
Strong written and verbal communication skills
Answer and direct all incoming phone calls
Establish communications between customers and executives
Ability to work in high intensity, fast-paced environment
Assistant Jobs
By Burgess At New York, NY, United States
Maintaining client data on Customer Relationship Management (CRM) system and data mining
Possess excellent written, verbal, and mathematical skills
Have personal travel experience and be willing to travel
Have experience in sailing / interest in yachting
We are looking for an experienced Charter Assistant to support our New York Charter team.
Assist with yacht selections, creating presentations and proposals using a variety of software programs (for soft and hard copies)
Administrative Assistant Jobs
By Clarity Recruiting At New York, United States

These positions would be on a temporary basis (day-to-day, fixed time frame or temp-to-perm)

Executive Assistant Jobs
By ClearScale At New York, United States
5 years experience in an administrative role reporting directly to upper management
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Managing communication between upper management and employees, liaising with both internal and external stakeholders on various projects and tasks.
Experience working in a remote office environment (this is a 100% remote role)
Representing the company and the executive team in a positive light through great follow-through skills and sound judgment.
2 years experience supporting a CXO
Executive Administrative Assistant Jobs
By JPMorgan Chase Bank, N.A. At , New York, Ny $28.31 - $48.07 an hour
Tact and good judgment in confidential situations, and proven experience interacting with senior management
Ability to manage competing priorities, for example calendar management
Manage the coordination and logistics of both internal and external meetings
At least five years of administrative experience supporting at the Managing Director level (or equivalent) or above
Excellent interpersonal, written, and oral communication skills
Maintain complex and detailed calendars and ensure important deadlines are met
Executive Assistant Jobs
By Verizon At , New York, Ny $75,000 - $140,000 a year
Partnering and trusted support to C-suite level executives and senior-level managers.
A Bachelor’s degree or one or more years of work experience.
Experience working with the Board of Directors.
Experience interpreting, applying, and explaining pertinent laws, regulations, rules, policies, procedures, and directions.
Experience juggling multiple high priority projects.
Experience supporting a team for their administrative needs.
Executive/Administrative Assistant I
By Amex At , New York, Ny $24.05 - $48.10 an hour
Calendar management, including coordinating meetings and events for Amex colleagues and partners
Set up and manage distribution lists for the team
Manage your own e-mails and correspondence in a timely manner
Ability to manage multiple tasks efficiently and effectively while meeting tight deadlines
Must be a self-starter with excellent anticipation and prioritization skills
Strong written and verbal communication skills
Executive Administrative Assistant (Temporary)
By Warner Bros. Discovery At New York, NY, United States
Enter 3-5 bullet points of required or preferred education, experience, skills, or qualifications.
3+ years’ experience supporting a senior level/executive preferred.
Communication is key in this role. Excellent verbal and written communication skills are required.
You should have excellent problem-solving skills.
Must possess excellent customer service skills.
Arrange Travel– 10% Arrange travel for executives while adhering to the corporate expense and travel policies.
Executive Assistant Jobs
By Egon Zehnder At New York, NY, United States
Manage complex calendars and prioritize meetings/calls as needed.
A minimum of 5 years’ experience serving in an administrative function, ideally within a professional services firm.
Strong communicator: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike.
Hybrid work model, 50% in office / 50% remote*
Process expense reimbursements for consultants and external parties.
Compose, prepare, and edit confidential correspondence.
Administrative Assistant Jobs
By Motion Recruitment At New York, NY, United States
Bachelor's degree or equivalent experience
Strong interpersonal, customer service and communication skills
Previous entertainment experience a plus.
Establish strong relationships and act as a liaison with agency counterparts and departments.
Keep schedules and calendars as assigned.
Ensure file organization based on office protocol
Executive Administrative Assistant Jobs
By Madison Square Garden Entertainment Corp. At New York, NY, United States
Strong oral and written communication skills, ability to interact with all levels of management
Excellent knowledge, with proven experience with Microsoft Office applications, specifically Word, Excel, PowerPoint, Outlook as well as Internet, Concur and Coupa.
At least five (5) years of experience as an assistant, preferably at executive level
Assists department in special projects as requested by the EVP including coordinating logistics and being available during events as needed.
Provide administrative support to one SVP and broader Entertainment Marketing & Communications team.
Must be flexible to work overtime on short notice

Are you an experienced Executive Assistant looking for a new challenge? We are looking for an organized and detail-oriented individual to join our team as an Executive Assistant/Administrative Assistant. You will be responsible for providing administrative support to the executive team, managing calendars, and coordinating meetings and events. If you have excellent communication and organizational skills, we want to hear from you!

Overview Executive Assistant Administrative Assistants provide administrative support to executives, managers, and other professionals. They are responsible for a variety of tasks, including scheduling meetings, managing calendars, preparing documents, and providing general administrative support. Detailed Job Description

Executive Assistant Administrative Assistants are responsible for providing administrative support to executives, managers, and other professionals. They must be able to multitask and prioritize tasks in order to meet deadlines. They must be organized and detail-oriented, and have excellent communication and interpersonal skills. Responsibilities may include:

• Scheduling meetings and managing calendars
• Preparing documents, reports, and presentations
• Answering phones and responding to emails
• Coordinating travel arrangements
• Maintaining filing systems
• Assisting with special projects
• Providing general administrative support
Job Skills Required
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize tasks
• Highly organized and detail-oriented
• Proficiency in Microsoft Office Suite
• Knowledge of office procedures and protocols
• Ability to work independently and as part of a team
Job Qualifications
• High school diploma or equivalent
• Previous experience in an administrative role
• Ability to work in a fast-paced environment
• Ability to handle confidential information
Job Knowledge
• Knowledge of office procedures and protocols
• Knowledge of Microsoft Office Suite
• Knowledge of customer service principles
Job Experience
• Previous experience in an administrative role
• Experience in a customer service role
Job Responsibilities
• Scheduling meetings and managing calendars
• Preparing documents, reports, and presentations
• Answering phones and responding to emails
• Coordinating travel arrangements
• Maintaining filing systems
• Assisting with special projects
• Providing general administrative support