Administrative Assistant, Executive Offices

Every great story has a new beginning, and yours starts here.

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role

The Administrative Assistant, based in New York, provides daily operational support for Warner Bros. Discovery’s CEO Office, working as part of a close-knit team of support staff in a dynamic and fast-paced environment.

Your Role Accountabilities

• Perform other administrative duties in support of CEO office, including daily office and personal errands
• Assist with internal and external meeting preparation, including room reservations, catering coordination, and IT/AV needs
• Create and manage event-specific invitation lists and other record-keeping spreadsheets
• Take rapid dictation on occasion, utilizing excellent proofreading, grammar and spelling skills; compose emails and other correspondence as appropriate
• Assist CEO Office team in the operation of the CEO's NY office, while also providing support to LA-based team
• Share CEO Office staffing and phone coverage with support team, with flexibility required; screen and route calls; respond to internal and external inquiries and provide information within scope of authority
• Regularly take on special projects and other duties, as assigned; increasing responsibility as appropriate
• Maintain and order CEO suite office supplies, kitchen inventory, stationery, etc.
• Assist with CEO team expense reports, providing sufficient detail for internal audits
• Screen and prioritize incoming mail and ensure timely distribution to appropriate department for follow-up
• Assist with CEO travel arrangements, restaurant reservations and scheduling as needed, serving as back-up to CEO Office team
• Maintain executive gift inventory, including procurement, distribution and record-keeping
• Perform administrative duties for CEO and other executives as needed, including printing and scanning, arranging IT support, coffee and lunch orders, etc.
• Keep security apprised of incoming guests; coordinate office arrangements for guests as needed
• Maintain CEO office contact database and electronic filing system

Qualifications & Experience

• Proactivity and thorough follow-up absolutely required
• At least 1-2 years of administrative experience within a fast paced, corporate environment
• Flexibility in accepting new and changing responsibilities, as well as strong personal initiative and resourcefulness; taking ownership of, and accountability for, responsibilities
• Ability to assess priorities and manage multiple projects under tight deadlines
• Strong MS Outlook and MS Office skills, with particular strength in Excel
• Professionalism, maturity, diplomacy, composure and grace under pressure
• Ability to work both independently and as part of a team
• High level of discretion due to exposure to confidential information and high-profile individuals
• Ability to work in the office Monday-Friday (this is not a remote position); willingness to work flexible hours with occasional overtime
• Excellent written and verbal communications skills, including proficiency in grammar and spelling
• Bachelor's degree required
• Strength in multi-tasking; ability to juggle many fast-paced projects simultaneously and with great accuracy
• Strong organizational, administrative and analytical skills; must be articulate and detail-oriented

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

The Legal Bits…

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. $42,209.00 - $78,389.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and paid time off (PTO).

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you’re a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at [email protected].