Document Control Manager Jobs

Thorough, working knowledge of and experience with computers such as word processing, spreadsheets, internet, and document management systems

Experience working with senior management

Collaborate with other functions relative to all aspects of Project Document & Data Management

May be required to give presentations to clients, projects, or management

Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendor, contractors, and other stakeholders

Manage all aspects of a project life-cycle including scope definition, developing a detailed plan, tracking, managing, and communicating project status

Measure and continuously improve document control processes ensuring that performance and quality conform to standards and internal requirements.

Work with PLM supplier to resolve technical issues and enhance capabilities.

Bachelor’s degree and 5+ years’ experience managing Document Control for complex electromechanical products and working with global/cross-functional internal and external teams.

Knowledgeable in industry practices and systems

Direct experience with SAP ERP system

Establish departmental goals aligned with the business and organizational goals.

Five (5) years of professional experience in business administration, library management, document management, information technology, training management or related field

Experience with written reports, budgets, and time estimates for upper management, and stakeholders.

Strong organizational, planning, time management and interpersonal skills.

Experience working with archives and records management.

Extensive experience in project management, technical writing, document management, quality management and information systems transit infrastructure projects.

One (1) year of large scale/enterprise-wide program, project management and/or staff management.

Knowledge of document management process and procedures and systems

Perform reoccurring training on Document Management Requirements and EDMS use.

Working Knowledge of various Electronic Document Management Systems (SharePoint, SharePoint Online, Ineight, Projectwise,

Technical knowledge of industry documents, records and data management systems

Implement efficient work-flow process, monitor daily activity, implement modifications. Administer the existing “Electronic Document Management System (EDMS) DCP/QA/QC Plan”

Work within the existing “Electronic Document Management System (EDMS) DCP/QA/QC Plan”

Experience in electronic document management system, i.e. MasterControl, TeamCenter, TrackWise.

Intermediate computer skills and software applications, including experience with Microsoft Office tools (Outlook, Word, Excel, PowerPoint).

Applies skills and develops documentation including operating procedures, process flow charts and manufacturing procedures.

Intermediate to advanced working knowledge of medical device regulations and standards (ISO 13485:2016, FDA QSR, and MDSAP).

Excellent oral and written communication skills in English.

Proven experience in working in a cross-functional team environment as well as the ability to function independently.

Summarize and report customer activity, Document Control customer services responsibilities, etc.

Review and process change orders for all company and product related procedures, specifications, forms, drawings, bills of materials (BOM), protocols, reports

Assists with creating document templates/content in order to standardize documents across different departments/functional groups

Participate in, or assume role of lead auditor for select internal or external audits

Complete tasks and/or projects as assigned

Assist with preparation and support of customer requests, audits, regulatory filings and agency visits

Individual will receive the day-to-day work instructions from the Project Manager(s) but is expected to be a self-starter and work independently.

2-3 years of experience in a similar function

Excellent planning and organizational skills

Working knowledge of Dynamics or other ERPs (Oracle, Q2C) a plus.

Strong problem solving, interpersonal skills, as well as oral and written communication skills are essential

Assist PMs with financial forecasts for monthly project reviews and participate in project reviews

Maintains, organizes, and updates documents in electronic drawing management systems.

Operate data capture technology to import digitized documents into document management systems.

Having worked with Accruent Meridian EDMS or other electronic document management system

Perform other duties as assigned by manager; assisting with documentation writing such that documents are compliant, easy to use, and complete.

Strong communication and organization skills both verbal and written

2 years of previous document control experience in an engineering, construction, or technical office is preferred

Must be knowledgeable of multiple projects assigned to peers/co-workers to provide requested support

Keyboarding skills, including MS Office

Verbal and written communication skills

Sorts, folds, and files documents

Receives and stamps drawings for internal routing

Enters data using a PC

5+ years of experience in document management and technical writing

Create and establish Document Management and Content Management Program from scratch working with business partners

Continuously evaluate and improve the document management system, including implementing new technology and processes to streamline workflows and increase efficiency

Work with the Quality Assurance team to ensure all documentation meets established quality standards and regulatory compliance requirements

Manage the translation and localization of technical documents for international markets

Bachelor's degree in IT, Technical Writing, Communications, or related field/equivalent experience

Responsibilities of a Document Control Manager:

Manage all aspects of the internal document control to ensure integrity of data and ease of use.

Knowledge proficiency using Microsoft Office Suite, Adobe Acrobat/Reader required.

Must have strong organizational, communication, and interpersonal skills.

Strong attention to detail skills with an ability to produce error free deliverables.

Prior experience in the engineering/construction industry preferred.

Create part numbers within the data management tool following strict engineering formatting.

Ability to learn new tools and use them, including the Agile Configuration Management Tool and basic office software.

Familiarity with Configuration Management, parts verification, material management

At least 2 years working knowledge of PC windows environment

At least 1 year experience supporting government and/or Department of Defense Customers.

Ability to accurately manage (enter/modify) data and provide reports using tools.

Recognize and demonstrate knowledge of Specification Notice Procedures issuance/ management. (D/C and MI)

BAS Degree, or equivalent relevant experience

Recognize and demonstrate knowledge of BOM/Parts List Check procedure.

Recognize & demonstrate Honda Engineering Standards Knowledge

Recognize & demonstrate CATIA Knowledge

Recognize & demonstrate new model development flow knowledge

Manages, maintains, and organizes project Quality and Commissioning document filing structure.

Coordinates the flow of documents between project Preconstruction Managers, engineering, Quality and Commissioning, field construction team, and other departments.

Manages the timely distribution of latest revision level documentation.

Manages the timely completion of project Quality and Commissioning documentation upload in project systems.

Regular/Full-Time Employees are eligible for FTI benefit programs.

Education: A high school diploma or GED or An Associates Degree

5 years+ experience in document or records management

Knowledge of deliverable management, transmittals, vendor data processes

Manage multiple deadlines and priorities

Strong written and verbal skills

Review project drawings and documents per internal and client standards

Provide quality control for all engineering drawings, documents, and deliverables

Experience with Contract Management Software – Procore or equivalent.

Adapts well to changing plans and priorities and demonstrates excellent time-management skills.

Ability to organize work load and to manage a filing methods and management techniques.

Coordinate documentation requirements between company personnel, as well as Architect, Engineer and client. Ensure documents files are maintained correctly.

3 or more years’ experience in construction and general office administration.

Working knowledge of general office procedures - scanning, copying, filing and detail oriented.

Knowledge of documentation control, change management standard practices, and quality control/quality assurance standards.

We offer a complete benefits package to full-time employees including:

Demonstrated experience maintaining tracking and reporting systems using spreadsheets, databases, SharePoint and other software (including e-Builder and Compliance Information System).

Demonstrated experience scanning, indexing, and archiving records.

Excellent attention to detail, problem solving and communication skills.

Excellent customer service skills; demonstrated ability to establish and maintain cooperative working relationships with those contacted in the course of work.

Maintains change management logs, RFI logs, submittal logs and the flow of these documents

Experience in Construction, Engineering, or related industries preferred

Exceptional organization and coordination skills

Strong interpersonal and communication skills

Working knowledge of Microsoft products (e.g. Word, Excel, Power Point, Outlook, etc.)

Explore your tasks and responsibilities

Essential Skills, Knowledge, and Abilities (Include any training, licenses and certifications):

The primary responsibilities of this position include:

Processing in accordance with established procedure all incoming and outgoing project documents,

Distribute documents in an accurate and timely manner,

Perform periodic audits of record information,

Accurately and effectively communicate with other members of the project team regarding document status.