Adm – Accounts Payable Administrator – Field Job – Reno, Nv

Why You’ll Love This Job
The Accounts Payable Administrator is responsible for the day to day entry and processing of all the assigned facility’s payables, ensuring payment of goods and services necessary for the operation of the FBO.
Job Duties And Responsibilities
General Duties

• Application of the principles of the “Atlantic Attitude” at all times.
• Interaction with customers, vendors, and Atlantic Aviation employees in a professional and courteous manner.
• Compliance with all Company policies and procedures.
• Communication of work progress and significant issues with the General Manager and/or Regional Manager.
• Representation of Atlantic Aviation in a professional and positive manner.

Essential Duties And Responsibilities Include (but Not Limited To)

• Answer vendor questions about payment status.
• Ensure prompt and accurate entry of accounts payable for assigned location into the accounting system (Great Plains).
• Handle customer/vendor inquiries about accounts and accounts payable.
• Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports.
• Generate aging reports, checks, and payment advices as requested.
• Process and mail all invoice payments so they arrive in a manner consistent with company policy and/or as directed.
• Review incoming invoices for accuracy and investigate questionable invoices. Report discrepancies to the appropriate personnel.
• File paid and unpaid invoices.
• Mail checks and payment advices, including requests from the regional offices.
• Report work progress and significant issues to the General Manager and/or Regional Controller.
• Responsible for preparing accounts payable register and related reports.
• Review accounts payable and prepare report for General Manager to approve.
• Complete W-9’s as requested from our vendors.
• Comply with company policies and procedures as well as applicable laws and regulations.
• Issuing corporate credit cards to employees including changing credit limits with approval from Vice President of Finance.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Qualifications

• Good communication skills, both written and oral.
• Must maintain a valid state driver’s license.
• Minimum of 18 years of age.
• Familiar with a variety of the account payables field’s concepts, practices, and procedures.
• Previous customer service experience.
• One year experience with accounts payable.
• Excellent organizational skills.
• Proficiency in use of MS Office applications including Word, Excel and Outlook.
• Ability to comprehend and perform basic math calculations with minimal errors.
• High school diploma or equivalent.

Type: Part Time (Hourly)
Job ID: 107411