Accounts Payable/Payroll Administrator

Position Summary
Under the direction of the Controller, the position will be responsible for all accounts payable and payroll processing and will assist the Controller with other accounting duties. This position performs all functions of a computerized payroll system. Does all backup reports for payroll system and keeps all payroll files. Also exercises discretionary authority for accounts payable and payroll processing.
Principal Responsibilities

• Provide administrative assistance to Controller and Executive Director.
• Ensure checks are signed by appropriate signers and mailed in a timely and efficient manner.
• Prepare and submit monthly state pension report.
• Other projects and duties as assigned.
• Address all issues for accounts payable.
• Process and manage computerized payroll bi-weekly. Enter all data (new hires and status changes), payroll, paid time off, employee information, into the payroll system.
• Update and keep accurate benefit spread sheet on all employees to reconcile employee benefit provider bills for accuracy.
• Coordinate with Human Resources department to ensure correct employee data.
• Process credit application and setting up of new vendors.
• Maintain vendor files, correspond with vendors, and respond to inquiries.
• Process accounts payable; enter all bills and prepare checks.
• Post daily bank deposits.
• Manage and prepare all invoices and purchase orders and prepare checks for accurate payment.
• Prepare payroll recap and post to financial system.
• Liaison with suppliers and business office.
• Reconcile bank statements for Credit Card Merchant Services and Library Foundation.
• Research and report to Controller on any IRS changes related to Accounts Payable.
• Maintain employee records in employer sponsored benefit plans including adding, changing, and deleting.
• Manage employee garnishments.
• Prepare accrual report; update and verify paid time off accruals.
• Provide information and answer employee questions about payroll related matters.
• Issue and file Federal Form 1099-NEC's annually and any other required documents.
• Maintain staff credit cards and reconcile and pay consolidated monthly bill.

Qualifications

• Strong mathematics skills.
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.
• Bachelor's Degree preferred or equivalent combination of experience and education.
• Must be able to sit for long periods.
• Must have a sense of humor.
• Must be a team player that engages with employees in a friendly and approachable manner.
• Self-directed; ability to take initiative and work with minimal supervision.
• Must work with confidential information in a professional manner.
• Must be detail oriented with excellent organizational and administrative skills.
• Must have visual acuity to be able to work at computer for long periods.
• Must be able to lift and carry up to 10 lbs. for 10 ft.
• Must be proficient in Microsoft Office Suite.
• Requires minimum 2-4 years of computerized payroll and accounts payable experience. Certification from the American Payroll Association preferred.
• Ability to communicate effectively verbally and in writing.
• Ability to work effectively with library staff and outside vendors.
• Knowledge of payroll processing software and/or HRIS systems.
• Understanding of employment and payroll taxes.

Job Posted by ApplicantPro