University Registrar Jobs

Job Title
University Registrar
Agency
Texas A&M University - Texarkana
Department
Office of Vice President for Academic Affairs
Proposed Minimum Salary
Commensurate
Job Location
Texarkana, Texas
Job Type
Staff

The University Registrar, under the supervision of the Provost and Vice President of Academic Affairs, is responsible for the administration of the Office of the University Registrar including maintenance of student academic records, transcripts, creation of course schedules and academic calendars.
Essential Duties & Responsibilities

• Responsible for the integrity, maintenance, upkeep, reporting, and security of student academic records ensuring accuracy and confidentiality. Ensures compliance with Family Education Rights & Privacy Act of 1974 (FERPA).
• Develops and efficiently manages all budget(s) assigned to the Office of the University Registrar and assumes responsibility for monthly reconciliation.
• Oversees the interpretation of undergraduate and graduate degree requirements as stated in university catalog. Advises the Provost and Vice President for Academic Affairs and college deans on all issues related to degree requirements.
• Oversees the accuracy and timely submission of additions and changes in all general academic guidelines for publication in the University Catalog.
• Oversees the production and distribution of the Schedule of Classes each semester, including but not limited to the collection and verification of courses and preferred schedule information from the academic colleges, and the ultimate room and time assignment of classes via Ad Astra.
• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
• Develops, coordinates and implements all registration activities including preparation for pre-registration, regular, late and off-campus registration.
• Oversees the implementation and maintenance of the Degree Works (degree audit) system.
• Responsible for reporting enrollment to the National Student Clearinghouse. Works with the clearing house to implement and utilize their services for students.
• Collaborates with other office directors and personnel for the continuous improvement of departmental functions.
• Assists the Admissions personnel in interpreting changes in the Texas Success Initiative (TSI) laws.
• Develops and revises Registration publications and operating forms.
• Interprets Texas A&M System policies and regulations and makes recommendations related to institutional rules and procedures that relate directly to the function of the Office of the University Registrar and ensures proper implementation.
• Collaborates with the Office of Institutional Effectiveness and Research personnel to compile data for internal and external reports related to academic records, enrollment, and financial aid, including but not limited to required reports for the Legislative Budget Board, Texas Higher Education Coordinating Board, IPEDS, The Texas A&M University System, and the U.S. Department of Education.
• Oversees the repository of current academic guidelines and university course/curriculum inventory, ensuring that all courses placed on the semester Schedule of Classes have received appropriate internal approval.
• NAIA eligibility certification
• Provides support to faculty in Web for Faculty. Works to ensure compliance with state reporting and state mandated changes to student records.
• Provides extensive Registrar-related support across all University units, building effective relationships with all units as necessary for timely and efficient management of tasks
• Coordinates the development of the annual academic calendar in compliance with Coordinating Board rules and Texas A&M University System directives for consideration by the Administrative Council and the Texas A&M University System Board of Regents.
• Oversees all academic functions related to graduation, certifying that graduation candidates meet all university requirements for their degree.
• Responsible for implementation of software that supports registrar functions
• Provides or coordinates mission-critical professional development and training for self and those supervised.
• Responsible for ensuring that all University Registrar office function updates to the Banner SIS are implemented in a timely manner.
• Works with the Provost to set goals for the office and to evaluate the performance of the office, making recommendations for changes and improvements as necessary

Minimum Qualifications
KNOWLEDGE, SKILLS & ABILITIES:

• Ability to multitask and work cooperatively with others.
• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Ten (10) years of related experience
• Knowledge of word processing, spreadsheet, and database applications.
• Excellent written communication, analytical, interpersonal, and organizational skills.

Preferred Qualifications

• Solution-oriented judgment and decision making
• Effective communication skills, both oral and written
• Strong customer-service orientation
• Experience working with Competency-Based Education
• Minimum of two (2) years’ experience in using the Banner Student Information System program
• Masters’ degree in applicable field or equivalent combination of education and experience.
• Prior experience in the collection and analysis of data and the submission of reports to the Texas Higher Education Coordinating Board (THECB)

Other Requirements

• Ability to travel and work beyond normal office hours.
• Ability to maintain confidentiality.

Supervision Of Personnel
This position generally supervises employees.
OPEN UNTIL FILLED. To receive full consideration, you must have your application in by 07/10/2023.
To apply: Upload your cover letter, resume and 3 professional reference's contact information and with one reference being a supervisor/manager in the questionnaire section of your application.
Please remember once you submit your application you will not be able to “revise” or upload any documents. If you have any questions about uploading or a revision to your application, you may contact [email protected].
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.
As a member of The Texas A&M University System, Texas A&M University-Texarkana is a comprehensive regional university that provides students with academically challenging, engaging, and rewarding educational experiences through quality teaching, scholarship, student support services, co-curricular programming, research, and service.Through the personal attention of our faculty and staff, students are afforded the opportunity to acquire the knowledge, abilities, and skills to become leaders in their chosen professions and to prepare for the opportunities of serving in a global environment.A&M–Texarkana began in 1971 as part of East Texas State University and joined The Texas A&M University System in 1996. Our 375-acre campus, which opened in 2008, is near beautiful Bringle Lake in Texarkana, Texas, in a region known as the Ark-La-Tex.With a commitment to academic excellence, student success, and community leadership, A&M-Texarkana is comprised of three academic colleges: education and liberal arts; business; and science, technology, engineering, and mathematics (STEM). The university accommodates students by offering flexible class schedules, web-based courses, and online degree programs.A&M-Texarkana is a member of the National Association of Intercollegiate Athletics (NAIA) Red River Athletic Conference, with men’s and women’s soccer, men’s and women’s tennis, baseball, and softball programs.
The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of eleven universities, seven state agencies and a comprehensive health science center. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each individual employee. Equal opportunity and access will be provided throughout the A&M System to all students, employees, and prospective employees. Employment opportunities for all A&M System members and locations are updated daily and posted on this searchable website.
The Texas A&M System is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.
If you need assistance in applying for this job, please contact (903) 223-1360.