Ukg Timekeeping Analyst - Hybrid.

Department Information

We serve all Colorado residents in their everyday lives. The department is driven by our values of service, teamwork, accountability, integrity, and respect. We support the Colorado community as well as those that work here. We value the contributions of every employee and encourage learning so our employees can grow. We celebrate diversity, and together, support an equitable and inclusive culture. We embrace our differences because we believe this brings innovation to our work.

The Department of Revenue (DOR) employs approximately 1,600 hard-working and dedicated employees throughout Colorado. We can be seen performing functions as varied as auditing and collecting taxes, issuing driver licenses and motor vehicle titles, marketing lottery products, and regulating liquor, gaming, horse racing, marijuana, and the auto industry in order to assist the citizens of our state.

The Department of Revenue offers 11 paid holidays per year, paid vacation and sick leave, BenefitHub program (discounted merchandise, food and travel, etc), employee wellness program and a great benefit package.

CDOR Vision

To empower businesses and individuals through quality customer service, innovation and collaboration.

CDOR Mission

To become a trusted partner to every Coloradan to help them navigate the complexities of government so they can thrive.

CDOR Values

Description of Job

The Accounting unit handles all accounting specific functions for the department, which includes accounts payable, revenue collection, payroll for over 1,700 employees, general accounting transactions, reconciliations, and financial reporting.

We're hiring a detailed and analytical minded individual to be our UKG Timekeeping Analyst

in our Accounting unit! You will be providing analysis and oversight of timecard recordkeeping to maintain accuracy in the system and ensure employees are paid correctly. Your ability to collaborate with other work units will aid you in gathering information, reporting and correcting systems. If you're ready to contribute to the success of CDOR, then this may be the job for you!

Primary Duties

Timekeeping Analysis and Reconciliation -

• Analyzes timecard data during and immediately following each pay period.
• Analyzes the timecards for accuracy, taking appropriate action based on the issue and departmental policies and procedures to ensure all issues are reconciled in a timely manner.
• Pulls reporting for each pay period to actively monitor and address timecard approvals, number of hours and leave requests.

System Configuration & Testing -

• Participates in working meetings with various stakeholders to improve system functinoality.
• Participates in system testing and analysis prior to implementation of system updates or upgrades.
• Provides ongoing feedback on system functionality, identifying opportunities to improve user experience as it relates to timecard management.
• Supports and collaborates with the UKG Administrator to provide technical and analytical support through the maintenance, design and enhancement of UKG Dimensions.

Department Timekeeper Reporting Liaison & Reporting -

• Supports UKG and Payroll with the monthly analysis of various reports.
• Collaborates with department timekeepers on reporting needs and acts as a liaison to ensure reporting needs are being met throughout the Department.
• Recommends reports based on need and feedback.

This position is primarily remote with occasional in office meetings or training located in Lakewood. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

Must meet one of the following or any combination of experience/education to meet the qualifications:

Option 1

• 6 years of experience in payroll, finance, accounting and/or database administration.

OR

Option 2

• Bachelor's degree from an accredited institution in Accounting, Finance, Business, Computer Science or as determined by the Department.

AND

• 2 years of professional experience in payroll, finance, accounting and/or database administration.

OR

Option 3

• Additional appropriate education will substitute for the required experience on a year-for-year basis.

Preferred Qualifications

• Experience with data analysis and reporting
• Experience with database administration
• Experience as an administrator of the KRONOS system
• Analytical skills
• Intermediate proficiency with Excel
• Payroll experience

DOR Required Skills and Competencies:

Competencies required for all DOR positions include good communications skills, interpersonal and people management skills, the ability to multitask, the ability to work with confidential information, the ability to work in high-stress environments, and the demonstrated ability to assist customers.

Conditions Of Employment With The Colorado Department Of Revenue

• As a condition of employment with the Colorado Department of Revenue, a requirement exists that all personnel timely file all necessary Colorado Individual Income Tax (CIIT) returns and timely pay tax obligations. As such, all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy.
• Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence. All job finalists require successful completion of a background investigation and reference check prior to appointment. Background checks may include national criminal, financial, traffic, civil, education, and/or experience checks or any other checks related to the job assignment. Fingerprint background checks and pre-employment drug testing may also be required for some positions.

Applicant Checklist

Only complete applications submitted on or before the closing date for this announcement will be given consideration. Failure to submit all required documents by the closing date of this announcement may result in your application being rejected. For assistance with the application process, please review the following video provided by the Colorado Department of Personnel & Administration "Applying for a Job with the State of Colorado".

Work history must be documented in detail under the experience portion of application-"see resume" will not be accepted.

Complete Applications Must Include The Following Documents

• A complete CDOR Application for Announced Vacancy (Submit online using the link in this announcement)
• A complete Supplemental Questionnaire (Submit online as part of your application)

Recommended

• A Cover Letter with a Written Narrative. The written narrative should describe your interest in this position and specifically how your education, abilities, skills and experience relate to the requirements, responsibilities and competencies listed in the job announcement. (Attach to your online application, late submissions will not be accepted)
• A chronological resume. (Late submissions will not be accepted)

Minimum Qualifications And Comparative Analysis

Part of, or the entire comparative analysis for this position, may involve a review of the information submitted in the application material, including the answers to the supplemental questions. Therefore, it is paramount that in the experience portion of the application, the applicant describes the extent to which they possess the education, experience, competencies and background as they relate to the duties outlined in the job announcement, as well as the special and/or preferred qualifications.

• Years will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be prorated (30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE=3 mos credit)
• Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.
• Failure to include adequate information or follow instructions may affect the applicant's score and/or prevent them from competing in any subsequent measures used to arrive at a top group of applicants.
• Factors to be assessed are those outlined in the requirements, competencies, and preferred qualifications.
• Under "Duties," describe clearly the tasks you performed and the nature of your supervisory, technical, or other responsibilities as they relate to the job for which you are applying. Be complete and specific in detailing of duties.
• List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment.

The eligible list established from this posting may be used to fill additional vacancies.

Email Address

All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "[email protected]" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: https://spb.colorado.gov/ . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.