Tmd - Inventory & Store Specialist Iii (Inventory & Control Specialist)

APPLICATIONS SHOULD BE FILED ONLINE THROUGH CAPPS RECRUIT AT:
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00031826

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Applicants may submit applications through Work In Texas (WIT), however applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

NOTES TO THE APPLICANT:

TMD State Employees support the Texas Military Forces by delivering critical services that enable the agency to meet its strategic goals.

Military membership is not required for this position.

ABOUT US:

Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).

Our Vision: America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

BRIEF POSITION SUMMARY

Performs highly complex (senior-level) inventory work; this includes some asset collection and transferring of inventory. Work involves tracking agency assets and ensuring compliance with established disposal and loss prevention controls, and procedures. Acts as a liaison to agency programs. May provide guidance to others. Reports to the Agency Asset Manager and works under general supervision, with moderate latitude for the use of initiative and independent judgment.

WORK HOURS: Monday-Friday, 8 hours a day, 40 hours a week / Tuesday-Friday, 10 hours a day, 40 hours a week / Monday-Thursday, 10 hours a day, 40 hours a week

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

• May be required to perform duty in support of national emergencies, disasters and other missions, to include holidays and weekends.
• Attends work regularly and observes approved work hours in accordance with agency state employee policies & procedures handbook.
• May assist with general maintenance (occasional painting, power washing, etc.) of Building 11.
• Performs related work as assigned.
• Assists with online drivers training.
• Prepares disposal forms for surplus property.
• Assists with the development and updates of the agency's vehicle management policies, controls, and recommends improvements.
• Coordinates, schedules, and conducts inventories; prepares inventory control records and reports; and reviews and maintains inventory databases.
• Assists with the coordination of the disposition process including auctions with general public.
• Assists agency asset manager with asset management operations, including the tracking of all agency equipment, merchandise, or other inventory items that meet the agency's inventory tracking guidelines.
• Assists with annual capital asset (SPA) reconciliation for Annual Financial Report.
• Tracks agency assets in the Centralized Accounting Payroll and Personnel System (CAPPS) Financial System.
• Reviews and maintains accounting records of purchases, assigns inventory numbers to items, and monitors inventory records following loss prevention and agency guidelines.
• Adheres to agency inventory control program guidelines and policies, reconciles inventory records with asset accounting records.
• Resolves inventory reporting discrepancies.
• Tracks agency furniture in CAPPS Financial System.

MINIMIUM QUALIFICATIONS

EDUCATION:

• Graduation from a standard senior high school or equivalent is required.

EXPERIENCE:

• Experience using Microsoft applications including Outlook, Word and Excel is required.
• Two years’ experience in property accounting, fleet management, and/or inventory management work is required.

PREFERRED EXPERIENCE:

• Experience in CAPPS Financial System is preferred.
• Experience in data management is preferred.

REGISTRATION, CERTIFICATION OR LICENSURE:

• Valid driver's license is required. *If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct agency business.

OTHER REQUIREMENTS:

• Must be able to obtain a Common Access Card (CAC). Selected candidate must pass a federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85.
• The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.
• Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/RegVer/wfVerification.aspx

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• Standard business practices.
• Inventory and stock control record keeping; and
• Warehousing methods and procedures;
• Applicable rules and regulations;

Skill in:

• Effective verbal and written communication;
• Using CAPPS.
• Operating a computer and applicable software;
• Using Microsoft applications including Outlook, Word and Excel; and

Ability to:

• Follow prescribed store and inventory control standards;
• Provide quality customer service in a courteous and professional manner;
• Review warehouse and store operations for compliance;
• Transfer stock from one location to another;
• Provide guidance to others.
• Establish and maintain effective working relationships; and

PHYSICAL/WORKING CONDITIONS

Work is performed generally inside and outside of a warehouse which may be hot, humid, dirty, cold, and in direct sunlight. Buildings may or may not be climate controlled. Position will require incumbent to work in areas that are high off the ground and/or in tight spaces. Work typically involves stooping, bending, crawling, lifting, climbing, kneeling, standing, walking, sitting, carrying, pushing, pulling, balancing, reaching, and crouching. Frequently lifts, carries, and sets up equipment and materials that weigh up to 80 pounds. Must be able to operate a vehicle and travel throughout the region. Requires approximately 10% of travel time.

VETERANS EMPLOYMENT PREFERENCE

If you qualify for a Veteran Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Veteran Employment Preference can be granted.

Currently Serving U.S. Military Member - Statement of Service Memo;

Veteran – DD Form 214 (or Equivalent) or;

Surviving Spouse of a Veteran who has not remarried - Marriage Certificate and DD Form 1300 or;

Orphan of a Veteran who was killed during active duty – Birth Certificate and DD Form 1300

Disabled Veteran - VA Civil Service Preference Letter

VETERANS:

Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:

United States Army - Unit Supply Specialist (92Y)
United State Navy - Logistics Specialist (LS)
United States Coast Guard - Storekeeper (420)
United States Marine Corps - Distribution Management Specialist (3112)
United States Air Force - Materiel Management (2S0X1)

Additional Military Crosswalk information can be accessed at: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_PropertyManagementandProcurement.pdf

Contact TMD’s Veteran's Liaison, Paul Love if you have questions at (512)782-3836 or [email protected]