Solar Project Administrator/Administrative Assistant - Arcadia, Fl

Company Overview

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, design-build, and public-private partnerships. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as one of the nation’s top 65 general contractors, and the 3rd ranked solar EPC nationwide. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement and employee development. Its employees consistently rank Moss as one of the best places to work.

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Moss is currently seeking an experienced Solar Project Administrator/Administrative Assistant for our solar garden in Arcadia, FL. The Solar Project Administrator/Administrative Assistant plays an integral role in our project management teams. This individual will be responsible for the day-to-day administrative support functions. We are seeking someone with high energy and great interpersonal skills to join our team who can multi-task and work in a fun and very fast paced environment.

Essential Job Duties And Responsibilities

• Onboarding and conduct urinalysis test
• Excellent ability to communicate among construction, technical and non-technical personnel, both internally and outside the company, and comfortable working in a fast-moving dynamic, environment
• Serve as a liaison for HR and Accounting departments
• Enter timesheets in Timeclock Plus and verify accuracy of time and per diem log
• Support the project start up and close-out processes
• Process all new hire paperwork and scan through HR database system
• Run daily and weekly reports and send to team’s superintendent for approval of employees’ time
• Perform other duties as assigned
• Assertive, able to cope with pressure, and be a team player
• Handle various administrative duties: maintain and update files, databases, records, and/or other documents, keep project paperwork organized, filing and scanning, requisition supplies, printing, making sure the office is stocked with office supplies (including the copier, bathrooms, etc.), and clean the office trailer
• Send final approved weekly payroll report with per diem log to the payroll department
• Assist the Project Manager and the team as needed
• Assist the project accountant with invoices and expense reports

Education And Work Experience

• Strong data entry skills
• Ability to create spreadsheets, and proficient with Microsoft Excel, Word and Outlook
• Provide outstanding customer service internally to our fellow employees and subcontractors
• Minimum of High School diploma required
• Detail oriented, organized, and efficient individual able to complete tasks in a timely and accurate manner
• Minimum of 2+ years in a similar role within the construction industry required

JOB TITLE: SOLAR PROJECT ADMINISTRATOR/ADMINISTRATIVE ASSISTANT

JOB LOCATION: ARCADIA, FL

CLASSIFICATION: FULL TIME – NON-EXEMPT – HOURLY

REPORTS TO: PROJECT ADMINISTRATOR SUPERVISOR

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