Secretary Iv Jobs

Studio Marketing

Secretary IV reporting to: Jackson George – SVP, Creative

Responsibilities:

• Primary contact for all incoming phone calls and communications (both mail and email)
• Partner with creative agencies and internal teams to coordinate delivery of materials.
• Order supplies/materials and process invoices where necessary using SAP
• Filing of reference materials, background, and overview information
• Book travel arrangements and complete travel expenses in a timely manner using Concur
• Partnering and working extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
• Calendar management, including day-to-day meetings and long range planning
• Supports departmental projects as needed
• Weekly Preparation of materials, to be organized in partnership with the Executive Vice President
• Meeting coordination/scheduling, logistics, preparation, invitations and materials for both internal and external partners
• Receive, track and organize the high volume of all incoming and outgoing material in an urgent and effective way – download, catalogue, quality check, organize, prep for meetings, file.

Education/Experience Required:

• Effective communicator, both verbally and written
• Detail oriented with the ability to maintain professionalism under pressure
• Ability to be flexible with work schedule. Some overtime required.
• Proficient in PC and MAC
• Positive attitude and the ability to be proactive, resourceful and flexible
• Detail oriented with superior organization skills.
• Demonstrated ability to prioritize, meet deadlines make decisions, change course of action quickly, flexible
• Excellent Computer Skills required – Strong proficiency with Microsoft Outlook, Word, Excel and PowerPoint
• Strong people skills, including the ability to work effectively with other assistants and staff at all levels.
• Keynote and Google Docs experience required
• Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously
• Team player and easy-going manner to handle varied personalities, responsibilities and assignments.
• Bachelor’s Degree or Equivalent experience
• Passionate about entertainment, including both movies and episodic series content
• Minimum two years administrative experience at senior management level within entertainment industry

The hiring range for this position in CA is $57,810-$77,550 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.