Receiving Specialist - Food Service

Jeffco Public Schools (Jeffco) is located in Jefferson County, Colorado. It is the second largest school district in Colorado serving 69,000 students across 155 schools. With 14,000 employees, the district is the largest employer in Jefferson County and has provided educational excellence for more than 70 years.

Jeffco embraces the spirit of the West and the natural beauty of the Rocky Mountain region with the county spanning more than 770 square miles running the length of the western edge of the Denver metropolitan area. The district is diverse in both population and geography, from urban to rural, including the mountain communities in the foothills west of Denver.

Overall, Jeffco has 31% of students that qualify for free and reduced lunch, an indicator of poverty, and 34% minority (25% Hispanic) student population. The district is implementing a new strategic plan, Jeffco Thrives 2025 that is focused on providing a world-class education that prepares all Jeffco students for bright and successful futures as local and global citizens. Come join us!

Jeffco Public Schools is a Single-State Employer. All candidates hired by Jeffco Public Schools must reside within the state of Colorado.

The Jeffco Food and Nutrition Services (FNS) department provides Jeffco students with access to healthy and nutritious meals to support their learning. Each year, the FNS team serves approximately 4.5 million lunch meals, 1 million breakfast meals, and generates about $5.5 million in a la carte sales. The FNS team consists of over 400 employees who serve our students in more than 140 full-service kitchens and a central warehouse. FNS administers many programs, including the National School Lunch and Breakfast programs, Afterschool Snacks, Fresh Fruit and Vegetable programs and Summer Food Service Programs. Enjoy a fun, fast-paced environment with a school-based schedule, and no nights or weekends!

Receiving Spec - FS
Monthly Position
FLSA: Nonexempt
FTE: 1.00000 , Hours/Day: 8.000 , Days/Year: 260
Salary Plan, Grade, Step: CSE - Class Emp-260 / 1.FTE , R19, 1
Hourly Rate: $21.76, Annual Rate: $45,269.29 Effective as of: 08-16-2022

**Annual salary noted above is based on an 8 hour day and full days worked calendar. Any position that is less than a full FTE/8 hours per day or late start will be prorated accordingly.

Certain Education Support Professional (ESP) jobs may include the value of holiday pay into the hourly rate. Review the Holiday in Rate column of the Education Support Professional Job Title, Wage Plan, Grade document.

The successful new hire or rehired candidate will be responsible to complete and incur the fingerprinting and processing fee of $54.50 through an appropriate fingerprinting vendor and the Colorado Bureau of Investigation, within 48 hours of offer acceptance.

SUMMARY Position is responsible for warehouse transportation scheduling; reconciling all purchase orders for FNS; creating monthly reports; keeping accurate records of all food warehouse receipts; tracking and monitoring FNS fleet vehicles; and maintaining department data records.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Work directly with vendors to schedule deliveries for FNS Warehouse. Track department deliveries from vendors and suppliers and communicate department needs when deliveries are delayed or do not arrive. Retrieve purchase order data; create and maintain order files; and generate, update and manage t food purchase orders.

Receive all food receipts on-line (in PrimeroEdge and district financial software system) that enter the food warehouse, and audit invoices and information for accuracy. Position is frequently required to prepare warehouse receiving reports for vendors upon arrival of delivery trucks.

Create and assemble computerized receiving reports for food service receipts, audit reports for accuracy, and problem solve errors.

Assemble FNS vendor payment packets for processing and problem solve with vendors over discrepancies.

Fulfill office supply order requests for 130 kitchens sites and work directly with department members to ensure order accuracy.

Answer phones calls and answer questions from FNS staff, other District staff, and government agencies.

Audit produce order confirmation reports, match reports with appropriate purchase orders, and transmit report data to the Administration office. Assist with software inventory input at the end of each month.

Oversee use and care of FNS fleet vehicles. Track emissions test requirements, and schedule regulatory testing and repairs as needed. Work directly with Fleet Services to maintain fleet records, to include registration and plates. Maintain daily logs for FNS fleet vehicles and track regular use and keys.

Monitor external cameras on a daily basis and track daily visitors to department building. Good customer service skills, and knowledge of department events required at all times.

Work as a team member on various department projects.

Assist Manager of Facilities and Equipment with various administrative tasks, to include processing invoices for requisitions/purchase orders and working directly with vendors to problem solve discrepancies.

Update and maintain district software food item database as needed. Assemble needed adjustment data for computer entry.

Complete supply requisition to access items in main warehouse.

This position will require occasional assistance with emergency site orders and may require pulling warehouse inventory.

Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND TRAINING: High school diploma/GED required or equivalent vocational school.

EXPERIENCE: 2 years' and up to and including 3 years' experience in the area of computers and bookkeeping/accounting skills.

SKILLS, KNOWLEDGE, & EQUIPMENT: Requires oral communication, basic writing, interpersonal, phone etiquette, advanced computer skills, office software, general office equipment, and knowledge of accounting functions. Requires requisite financial software skills 2 months from hire. May be required to take District Skills Assessment test as part of the application process.

CERTIFICATES, LICENSES, & REGISTRATIONS: None required.

SUPERVISION/TECHNICAL RESPONSIBILITY: This job has no supervisory responsibilities. This position serves as a technical resource on a specific functional area such as ordering and tracking orders for the Food Service Warehouse. This position is recognized as a departmental resource in a specialty area, operational process, field or program.

CONTACTS: Daily contact with persons within/outside department/building, including outside vendors.

SAFETY TO SELF AND OTHERS: High exposure of self to repetitive motion injuries due to key boarding. Low exposure of self to cuts and bruises due to typical office accidents.

The physical demands, work environment characteristics, and mental functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, and feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT: The noise level in the work environment is usually moderate.

MENTAL FUNCTIONS: While performing the duties of this job, the employee is regularly required to communicate and use interpersonal skills. The employee is frequently required to analyze, coordinate, compile, evaluate, synthesize, and compute. The employee is occasionally required to copy, instruct, and negotiate.

JUDGMENT AND DECISION MAKING: Decisions are made in collaboration with the Executive Director, Director, Procurement Coordinator and other Food Service personnel. Requires independent thinking and problem solving with vendors on inventory, pricing, and receiving issues. Requires judgment, decision making, and analytical skills to determine the manner, resources, and operational steps to properly and accurately complete work within established standards. Decision making is guided by Food and Nutrition Services department, FDA, District Policies, and procedures. Errors in decision making could result in inaccurate product availability reports would affect decisions and actions of other Food and Nutrition Services staff. An inventory adjustment would then be needed for correct stock, causing a loss of confidence in the department. Supervisor is occasionally involved in decision making.

DIVERSITY OF DUTIES: Duties are somewhat diversified but within specialized field or program. Work requires some cross training in operational procedures or fundamental technical applications. Duties and actions require teamwork.

Jeffco Salary Schedules

Jeffco Benefits

The Jefferson County School District does not discriminate on the basis of disability, race, color, creed, religion, national origin, age, sexual orientation, marital status, political affiliation, pregnancy, or gender.