Project Coordinator (Project Hire/Temporary Assignment)

The Project Coordinator is the catalyst that brings different disciplines together to solve challenges and drive results. This position focuses team members on the integrated goals of the project and drives integration of design among all Walt Disney Imagineering (WDI) disciplines. The Project Coordinator leads efforts to integrate work across all WDI disciplines and ensures a streamlined process workflow through all project phases from Blue Sky/Concept Development through Design, Implementation, Installation, and Close-out. The coordinator provides clear communication regarding deliverables and action items. This position manages scopes and tracks Owner Furnished items, guides production efforts, and orchestrates installation. The Project Coordinator must consistently maintain a broad perspective across all disciplines in order to ensure that all aspects of the work are covered and no efforts are duplicated. The Project Coordinator is the center of communication and connection for a project team.

This is a temporary assignment with no guarantee of permanent placement.

You will report to the Manager of Show.

Responsibilities/You Will (Independently or with a Project or Discipline Mentor):

• Facilitate relationships through interpersonal communication
• Communicate with all levels of management within the project environment, with project partners, consultants, and vendors through conversation, presentation, and clear written correspondence
• Coordinate and integrate project information with internal and external organizations including project team, creative and design studios, operations, municipalities, vendors, and contractors
• Be the liaison for domestic and/or international research trips including any special arrangements, work sessions, logistics
• Ensure that concept designs are properly captured and understood by project disciplines in order to estimate, plan, and further design and implementation
• Potentially do research in support of creative development including (but not limited to) historical content, artwork, imagery, architectural reference, etc.
• Be empowered to make decisions on day-to-day planning of projects; Issues and recommendations that deviate from project objectives or schedule would be reviewed with other project leaders for final resolution
• Set priorities of the project team for meetings and communications
• Prepare and participate in presentations to executive management regarding project design and status using judgment and discretion to determine content
• Participate in the development of Project Capital Authorization Requests including driving completion of detailed product line estimates
• Monitor the implementation of project strategies and risk mitigations
• Communicate with Studio Leaders and discipline Leads across divisions relative to status updates of schedule progress, design inputs required, completion of design milestones, metrics on earned value, etc. in support of transparency, trust, and efficiency
• Be responsible for a scope of work on a self-contained and defined project of appropriate size and complexity based on previous experience
• Compile and validate information necessary for the development of the Project Program Book
• Be the center of communication and collaboration for the Project Team
• Own responsibility for the development and documentation of scope lists, Project Strategies, deliverables matrices, etc. across all disciplines
• Potentially coordinate outside media requests and special projects including small-scale media shoots for Media & Music
• Lead efforts to develop and implement strategies for scope documents for all production items purchased from outside vendors, including vetting, awarding, and managing all contracts
• Note: Domestic and international travel may be required
• Facilitate team discussions (brainstorming sessions, strategy development sessions, etc.) in order to align the scope with budget
• Be responsible for Change Management -- coordinate information, define problems, and formalize recommendations for decision resolution
• Potentially oversee on-site arrival of materials needed to construct, produce, install, and commission attractions
• Coordinate Test and Adjust and Quality Assurance procedures for all production-based disciplines
• Ensure integration of personnel, schedules, and disciplines for the Project
• Partner with other project leaders in owning the scope and hiring outside vendors as well as the professional bid package for all project discipline
• Compile, validate, and reconcile project data including gate deliverables and project documentation
• Have discretion to prioritize work deliverables and processes within agreed upon plans

Basic Qualifications/You Have:

• Knowledge of WDI Disciplines and how they interrelate
• Proven ability to organize and communicate project development process and documentation
• Ability to understand stakeholder needs and manage relationships
• Ability to understand construction and installation processes
• Ability to coordinate project development process and documentation including shop drawings, document control, punch lists
• Understanding of sourcing and procurement processes including contract administration
• Ability to think strategically and tactically about complex issues and problem-solve to resolution
• Demonstrated leadership qualities, interpersonal skills, and teamwork/partnering ability
• Ability to read and understand architectural and technical drawings
• An ability to be a highly organized self-starter with previous leadership experience
• Ability to comfortably communicate in presentation, conversation, and written correspondence, to project team, Senior Management, consultants, and partners
• Ability to work through conflict and guide team members with problem-solving
• Understanding of scheduling, budgeting, and Disney standard
• Working knowledge and understanding of an integrated design and production process with multiple disciplines
• Demonstrated Leadership experience (required)
• Exposure to and experience with outside vendors, and preparing professional bid packages
• Working knowledge of Microsoft Office suite and Graphics programs for presentation
• 2-3 years related experience - leadership experience, film/theater production, engineering, construction, project controls, or other Disney/Themed Entertainment projects (Internships will be considered)
• Ability to present in front of large groups
• Ability to give and take direction, adapt to change, establish relationships, and work in a team environment

Education:

• Strongly prefer a 4-year undergraduate Degree in Business, Engineering, Theater, Environmental Design, or other Entertainment or Development-related field
• Consideration will be made for those with more than 5 years’ experience and/or may be working toward a Degree

Additional Information:

This position is located in Orlando, FL.

Benefits and Perks: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.

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