Project Coordinator Jobs

Job Title: Project Coordinator

Duration: 06+ months + Possibility of Extension

Location: Fort Myers, FL 33913

:

Project Management

• Prepare team for on-site event video creation (e.g., coordinating scheduling, managing tracking spreadsheets, completing necessary system admin for work to begin)
• Manage internal stakeholders toward set deadlines by sending reminders and explaining consequences of missed deadlines.
• Resolve complex project issues with a collaborative, solution-oriented approach.
• Communicate professionally (written and verbal) during stressful situations, resolving problems accurately, effectively, and positively.
• Review new projects to ensure all required information/files have been obtained, and accurately document project details in our content management systems. If requirements are missing, seek them out from the appropriate partners.
• Client Service and Communication
• Maintain deep knowledge and understanding of all steps required in the creative development and production process for multimedia
• Passionately serve internal clients, developing and maintaining strong relationships with them and your peers.
• Coordinate client approval and signoff, checking and approving production materials, templates, and art when possible.
• Facilitate communication globally with internal research teams and editing, design, and project management peers to meet daily deliverables, always with a sense of urgency and across appropriate platforms.
• Maintain internal client satisfaction through effective project management and strong commitment to service.
• Manage multiple projects simultaneously while weighing the importance of specific jobs and prioritizing accordingly, maintaining high levels of personal productivity and keeping team aware of changes and concerns.

Other Responsibilities:

• Provide timely project tracking and department reporting information through daily administrative tasks.
• Related duties as assigned.
• Provide floating support for teammates on various projects as needed.
• Work collaboratively with team members to meet client needs and business objectives.
• Remain agile to evolving processes by attending trainings, using self-serve resources, and adapting your approach accordingly.

Skills:

• Desire to learn new tools, technologies, and business processes.
• Exceptional organizational, planning, and time management skills
• Proven track record independently managing multiple tasks and high volumes with often changing requirements.
• 2+ years project management or coordination experience in a fast-paced environment, such as a creative team, marketing agency, newsroom, or other in-house support group
• Flexible, adaptable, and team oriented
• Experience with Google Workspace (Google Docs, Sheets, and Drive), MS Suite (Outlook, Teams, PPT)
• Extremely detail oriented, accurate, and self-disciplined
• Background in graphic design, multimedia, editing, or publishing preferred but not required.
• Experience with a content management system and/or project management system (e.g., ClickUp) a plus
• Excellent verbal and written communication skills