Project Assistant Jobs

Project Coordinator
Maitland, FL
Contract to Hire
Must sit in office 5 days a week
Description

• Collect bills/invoices
• Type memos, correspondence, reports, and other documents
• Maintain tracking system for projects
• Assist in Power point presentations
• Make copies of printed material
• Additional duties as assigned by supervisor to assist in the overall success of the group and company.
• Document control - data entry
• Read and sort incoming mail
• Answer phones and direct calls
• Utilize Access to store and retrieve data
• Keep the department calendar and roster; Occasional project assistance for managers
• Help coordinate clerical needs of special projects
• This position is responsible for performing general administrative, office support for company projects.
• Track projects and produce monthly progress reports;
• Coordinate client or vendor lunches, including set-up and clean-up; Reserve conference rooms
• Facilitate questions regarding projects and research information
• Keep and maintain project files; Maintain project e-mail box
• Coordinate with internal support departments; Order and maintain supplies; Arrange equipment maintenance or set-up
• Prepare outgoing mailings and labels, including emails and faxes
• Organize and maintain filing system
• Record minutes from Project Manager meetings
• Work with specs, changes and finalizing
• Make travel arrangements
• Complete weekly timecards

Requirements

• Some college coursework preferred.
• An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required.
• High School degree or equivalent.
• Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks.
• Minimum two years office/clerical experience.

Please reach out to Hannah Johnson at [email protected] for more information!
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