Project Administrator Jobs

W.M. Jordan Company offers industry-leading strategies for construction management, design-build, virtual construction, green building and public-private partnerships in Virginia and the Carolinas. A family-owned company, W.M. Jordan is committed to life-long learning, developing construction professionals, general wellness for all employees, and giving back through community service. Our philosophy of empowering people to be the best they can be is our foundation of success.
W.M. Jordan Company is seeking a full-time Project Administrator in Richmond, Virginia.
The Project Administrator handles general document controls, tracking of subcontract agreements and related documentation, monthly billings, review of trade partner and supplier billings and invoices, and change orders and other related activities. Seeking candidates with a minimum of five years project administration in a general contracting or construction management environment.
Key Interfaces: Project Manager, Project Superintendents, Project Engineers, Accounts Payable; Accounts Receivable, and Manager of Administration
Essential Duties and Responsibilities:

• Assist with office operations switchboard relief
• Communicates information to our clients, trade partners and other project team members
• Verifies insurance documentation is current
• Generate and distribute meeting minutes
• Maintain all project related logs
• Prepares and tracks change order documents
• Assists Project Manager with review of subcontractor invoices
• Handles all document information management in SharePoint, Coins OA and filing systems.
• Support Project Management in all phases of the project including, but not limited to, preconstruction, construction, project close-out and warranty period.
• Tracks Proposals
• Assists in preparation of Owner invoices

Qualifications:

• Experienced with spreadsheets and AIA billings
• Strong organization and document management skills
• Competency in Microsoft Office (Outlook, Excel, Word, SharePoint)
• Ability to build and maintain positive relationships with our trade partners
• Skilled at supporting multiple project managers
• Attention to detail with billings and change orders
• Positive attitude and professional customer service skills
• Strong written and verbal communication skills

We offer our full-time employees a competitive salary and a generous benefits package.