Project Administrator Jobs

Altura LLC is a professional services firm leveraging deep building engineering, technology, and program management expertise to tackle the toughest decarbonization challenges. Our mission is to improve energy, environmental, and financial performance across all levels of our client organizations. We leverage industry-leading sustainability advisory, program management, building engineering and controls, information technology, and “connected commissioning” services to drive immediate and lasting results for our clients.

Altura is actively seeking a Project Administrator to help drive performance in the built environment through the rigorous and thorough execution of our scope of work across multiple projects. Candidates will support multiple simultaneous project teams in the tracking and execution of tasks and deliverables including support of internal teams, client facing work, and project financials. Additionally, candidates will be responsible for the day to day office management of the Oakland office and remote administrative support for other offices. Qualified candidates should have relevant experience in the construction industry and project management/administration.

This position is based in our Oakland office and offers a flexible schedule. You will be expected to be in the office four days per week and available to be in the office as needed based on team schedules.

Scope & Responsibilities

• Communicate with clients on accounts receivable status and pursue initial steps to resolve any accounting discrepancies
• Drafting and compilation of internal and external reports and deliverables
• Prepare invoice documentation in partnership with project managers including maintaining invoicing requirements for various clients
• Tracking of deliverables across multiple clients and projects and alignment of these deliverables to external deadlines
• Performance Delivery Project Analyst: Approximately 60% of time
• Interface with internal accounting staff to support any company wide tracking of project financials
• Preparation and execution of internal and external status update meetings and correspondence
• Oakland Office Management: Approximately 15% of time
• Project Financial Tracking: Approximately 25% of time
• Population and configuration of commissioning software (Cx Alloy) for use by project teams
• Manage Oakland office - interface with landlord, mailing/deliveries, office supplies, equipment, catering & food/beverage, security
• Deliver exceptional service to all internal and external clients and visitors
• Inventory, track, & order office and kitchen supplies; ensure workspace and kitchen are neat, clean, & organized

Required Qualifications:

• Ability to juggle multiple competing priorities under deadlines
• Critical thinker and problem-solver
• 2+ years of experience in the fields of construction management, facilities management, project management and/or other related fields.
• Effective working in a collaborative team environment
• Excellent listening, communication and writing skills

Desired Qualifications:

• Experience in MEP design or construction

Location:

Oakland, CA

About Altura:

Altura is proud to offer a generous total compensation package that includes base salary, bonus potential, and a comprehensive benefit package that includes health benefits (medical and dental plans), paid time off (vacation, sick and holiday), financial benefits (retirement plan with both match and annual company contribution, life insurance, short- and long-term disability, and commuter benefits).

Additional benefits for regular full-time employees include fitness reimbursement, healthcare and dependent care pre-tax spending plans, tuition reimbursement, back-up daycare and family support benefits, EAP, work life assistance and a holiday contribution program. Base salaries will be determined by factors such as geographic location, education, skills, experience, and market considerations. For this role the annual base salary range is $60,000 - $85,000.

We pride ourselves on our company’s unique entrepreneurial, high-energy culture and flat organizational structure which empowers employees to take action and achieve results for our clients.