Project Admin Assistant (Full-Time)

What Are We Looking For

Multiplymii is in search of a Project Admin Assistant (Estimator) who will be working with our client based in the USA. Our client is a premier painting and waterproofing contractor that has been in the industry for over 40 years. In this role, you will play a crucial role in supporting the construction process by assisting with the preparation of submittals, job start up documents, and handling other essential job-related paperwork.

Beyond your experience, we are also looking for someone who is professional and possesses impeccable English language communication skills in both written and verbal.

This role is 100% work from home.

In This Role, You Will

• Process field time & material (T&M) tickets and submit to customers
• Help gather safety start-up documents from Safety team for projects
• Process internal project startups and other paperwork, verifying completeness and adherence to company policies and procedures.
• Assist in managing change orders and logs, tracking, and documenting any modifications to the original project scope.
• Work with contract administrator for Guarantees
• Upload files on Microsoft Teams for field access
• Work with vendors for warranties
• Provide administrative support to the project team, including scheduling meetings, organizing project-related files, and maintaining communication channels.
• Assist in the preparation of submittals, ensuring accuracy and compliance with project requirements.
• For Owner Direct Purchases: Obtain material quotes from vendors; Ensure vendor package is completed correctly; Approve vendor invoices and forward to customer with necessary back up; and organize an Excel spreadsheet to keep track of all submittals
• Reach out to vendors for material samples, drawdowns, and sample warranties

About You

Core qualifications:

• At least 1-3 years of experience in an Admin or similar role
• Strong attention to detail and organizational abilities.
• Excellent written and verbal communication skills.
• Proficiency in using Microsoft Office Suite.
• Willingness to learn and adapt to new processes and technologies.
• Prior experience in project coordination or a related role is preferred but not required.
• Ability to work both independently and collaboratively as part of a team.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Resourcefulness and problem-solving skills.

Why MultiplyMii

MultiplyMii, a premium recruitment & HR services company, is growing FAST and we are currently hiring an exceptional Project Admin Assistant (Estimator) who desires to be part of an exciting organization that rewards and values its team members.

One clear benefit for you beyond the long list at the bottom is that MultiplyMii will be there to hold your hand every step of the way, providing you and the client on-boarding, supporting your unique needs, handling any challenges that might come up in your work environment. We are here to give you (and our client) every opportunity to get it right and nurture this relationship.

• Access to our free Learning and Development programs (if applicable)
• 100% Remote work
• Regular holiday premium upon probationary
• Annual performance appraisal subject for review (if applicable)
• 13th-month pay
• Paid Service Incentive Leave (SIL) upon probationary
• Pag-ibig
• Healthcare (HMO)
• Philhealth
• SSS

Shift and Schedule: Monday to Friday, 8am-5pm