Program Assistant Jobs

• Making meeting arrangements: Helping to coordinating internal and external meetings including venue booking, setting-up conference calls and video/audio-conferences, and arranging catering, and processing vendor payments.
• Coordinating staff travel: Facilitating travel arrangements for staff, consultants and workshop participants, including preparing business letters, coordination of itineraries, insurance, visas, and billing.
• Managing DHS publications, including mailing and warehousing, posting to the DHS website, and managing web requests
• Processing web orders, invoices, solve invoice issues, charged wrongly by unknown shipper.
• Subcontracting, billing and payment support: Processing subcontractor paperwork and purchase orders, tracking payments
• Managing online travel permissions
• General administrative assistance for staff: Photocopying and scanning documents, ordering supplies, managing group telephone and e-mail lists; archiving of project documents; maintaining staff calendar, and completing other administrative tasks as assigned

• Bachelor’s Degree
• 3+ months of experience with document formatting including tables and charts
• 3+ months developing and managing simple databases in Excel or other software

• Facility with technology, e.g.; setting up audio/visual equipment and comfortable with technologies that facilitate virtual meetings and communication (e.g. Teams, SharePoint)
• Excellent organizational skills and attention to detail
• Proficiency with Microsoft Office - Word, PowerPoint, Outlook and Excel
• Ability to work with a team in a fast-paced and constantly changing environment
• Experience working independently and with a geographically diverse team
• International experience
• Familiarity with billing reconciliations and processing of vendor payments
• French and/or Spanish
• Possess strong problem solving skills and be able to respond effectively to changing priorities

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are committed to creating a culture where we embrace our differences in ideas and identities. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. Learn more about what we dohttps://www.icf.com/ and our commitment to inclusionhttps://www.icf.com/company/about/diversity-inclusion.$43,967.00 - $74,744.00Rockville, MD (MD18)