Program Assistant Jobs

General Description Of Position

The Program Assistant is a part-time, temporary position designed to provide program-specific administrative assistance, and outreach support for one or more program and/or departments chairs. Based on programmatic need, this position will be hired on a semester-to-semester basis. The Program Assistant will report to the program/department Chair or Dean.

Major Responsibilities

• Arrange appointments for Program Chair.
• A. Utilize the Banner System for the registration process.
• Neat and accurate typing of tests, course outlines, letters, forms, documents, etc.
• Receive all incoming calls, take messages, arrange appointments, set up meetings, and make reservations. Maintain bookkeeping responsibilities, inventory control of equipment and supplies.
• Responsible for duplication and collation of tests, syllabi, forms, etc.
• Maintain communications between the academic areas and other departments of the College.
• Coordinate and /or work with Student Affairs and Finance Office staff on matters involving students and faculty in these departments.
• Coordinate all academic activities with the Program Chair.
• Reports directly to the academic program/department Chair or Dean.
• B. Assist with verification, accuracy, and completeness of registration forms.
• Participate in the College’s registration process in coordination with advising and program/department chair:

Minimum Qualifications:

• Position requires sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of the College students and employees.
• Must be skilled in English, grammar, spelling, telephone techniques, bookkeeping and problem solving.
• Willingness to update skills as necessary.
• Must have pleasant disposition, good attitude, and ability to get along with others.
• Fully supports the College’s mission and strategic plan initiatives.
• Must have office administration/secretarial skills.
• Associate degree (appropriate for program serving)
• Must be a self-starter, well organized, capable of mature judgment, and able to work independently.
• Type proficiently. Have the ability to utilize the following software: Microsoft Word-Excel-Access-PowerPoint.

Preferred Qualifications: Data entry experience desired.