Procurement Coordinator Jobs

This position is located in the Purchasing department. The purpose of this classification is to procure goods and services for the County in compliance with current public purchasing laws, rules, and regulations.

Leads and coordinates daily work activities of assigned purchasing staff; confers with supervisor to obtain direction regarding work assignments and priorities; organizes tasks in order to complete assigned work; monitors status of work in progress and inspects completed work; confers with co-workers; assists with complex/problem situations; provides technical expertise; assists with training and instructing co-workers regarding operational procedures and proper use of equipment.
Researches and develops bid specifications for purchasing of defined equipment, supplies and materials for the County: collects, reviews, and revises existing specifications; prepares new specifications for commodities and services in conjunction with requesting department employees; and makes recommendations regarding product selection.
Compiles vendor and supplier lists for bid and proposal distribution: distributes bids and proposals to qualified vendors and suppliers; researches vendors, suppliers, and market conditions; reviews bids and proposals from suppliers; evaluates supplier performance and contract compliance; verifies use of registered suppliers; and answers questions from vendors and suppliers regarding County policies and procedures, procurement laws, and other issues.
Administers competitive bid process: prepares and advertises invitations to bid; obtains competitive quotes from appropriate suppliers and vendors; analyzes, evaluates, and tabulates bids; and makes recommendations or selects vendors within defined commodity limits.
Monitors recurring contracts for equipment, supplies and materials;monitors expiration dates; and coordinates the extension and/or rebidding of contracts. (Please remove this requirement).monitors current inventory stock; ensures specifications are up-to-date for stocked items; and prepares orders for additional stock as needed.
Administers contracts and agreements: ensures awarded vendor complies with bid specifications, such as pricing, delivery schedule, warranty, packaging, etc.; reviews change orders, negotiations, disputes and discrepancy resolutions; and utilizes standard County terms and conditions, terminology, documentation, and administrative purchase order procedures.
Performs customer service functions by telephone and in person: provides information and assistance related to procurement services, activities, procedures, forms, or other issues; responds to complaints; researches problems; and initiates problem resolution.
Performs other related duties as assigned.
Minimum Qualifications
Associate Degree in Business, Accounting, Procurement, or related field preferred; supplemented by four years of experience in procuring goods and services within a public sector organization; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Must possess and maintain a valid Driver's License. Certified Professional Public Buyer (CPPB) or NIGP-CPP certification preferred.

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements
Some tasks require the ability to perceive and discriminate colors or shades of colors and sounds. Some tasks require the ability to communicate orally.
Environmental Factors
Essential functions are regularly performed without exposure to adverse environmental conditions with the exception of duties related to surplus property