Police Records Specialist I/Ii

THE POSITION
The City of Ventura is Hiring!
The City of Ventura has an exciting opportunity for someone who enjoys working in a high-volume busy office environment handling multiple requests with accuracy and a positive attitude. If you have specialized clerical experience and computer skills, keyboarding and experience working in a professional office environment, this is the position for you! This is a great career opportunity for someone looking to start or continue a career in public service. Apply today with the City of Ventura!
We have immediate vacancies for the position of Police Records Specialist I/II with the Ventura Police Department.
Police Records Specialist I Salary- $37,833.54 - $45,986.30 Annually DOQ
Hourly: Step A: $18.1892 - Step B: $19.0982 - Step C: $20.0532 - Step D: $21.0561 - Step E: $22.1088
Police Records Specialist II Salary - $41,594.59 - $50,558.35 Annually DOQ
Hourly: Step A: $19.9974 - Step B: $20.9972 - Step C: $22.0472 - Step D: $23.1494 - Step E: $24.3069
The Police Records Specialist works under general supervision and performs a wide variety of highly responsible professional functions in the preparation and maintenance of confidential records for the Ventura Police Department. This position works in a high volume office, often handling multiple requests simultaneously while maintaining attention to detail.
Distinguishing Characteristics
Police Records Specialist I: is the entry-level class in the Police Records series and is typically used as a training class for employees with only limited or no directly related work experience. The Specialist I works under immediate supervision while learning job tasks and is distinguished from Specialist II by the performance of more routine tasks and duties. Employees are not expected to perform with the same type of independence in decision-making and judgment as Specialist II and operate under established procedures and guidelines. This is a flexibly staffed position, normally advancing to Specialist II after one year.
Police Records Specialist II: is the journey-level class in the Police Records series and distinguished from Specialist I by the assignment of the full range of duties. Specialist II operates with only occasional instruction or assistance as new or unusual situations arise and have full comprehension of operating procedures and policies. This is a flexibly staffed position and vacancies are normally filled by advancement from Specialist I.
What You'll Do
Duties may include, but are not limited to, the following:

• Read, interpret, and perform complex classification and coding of police reports based on national and internal standards; enter, modify, and cancel data from police reports into internal database with a high degree of accuracy; and retrieve, interpret, and disseminate information from a variety of computer systems and sources.
• Researches, retrieves, and prints information contained within the automated Records Management System (RMS) and the Computer Aided Dispatch system (CAD).
• Responds to, reviews, and processes requests for police records and public records, per Department procedures, the California Public Records Act, and laws and codes that regulate the release of information.
• Assists the public, other law enforcement, and government personnel at the service counters by performing records checks, collecting fees, and providing general information regarding department policies, procedures, and regulations.
• Operates a computer and printer to type, enter, modify, and retrieve a wide variety of data and records.
• Performs other related work as required.
• Maintains the confidentiality of all information assimilated and utilized on the job.
• Manage time efficiently to accomplish work assignments, work effectively on multiple tasks.
• Understand and carry out complex verbal and written directions with minimal supervision.
• Consults legal and government resource materials as needed.
• Answers phone inquiries from the public and other law enforcement and government agencies using a multi-line phone system; routes and refers calls; takes messages.
• Assume responsibility for performing assigned duties with a minimum of supervision.
• Work effectively to provide quality service to the public, City staff and other agencies in a manner that is responsive, timely and courteous.
• Scans hard copy documents into automated RMS and routing for electronic distribution to appropriate investigative unit.
• Be exposed to highly sensitive and graphic content to include written documentation, photos, videos, audio, and other evidence collected as part of investigative reports.
• Process incoming police reports, arrest records, citations, and warrants; determine case status according to local, state, and federal guidelines.
• Performs complex automated quality control verification that all system required information is entered into the RMS from police reports.
• Retrieves, enters, or modifies records in the automated County, State, and Federal teletype databases such as stolen vehicles, missing persons, or stolen property.
• Performs duties related to police records, memos, form letters, complaints, police clearances, and declarations.
• Enters a variety of information such as personal identifiers, vehicle information, property descriptions, serial numbers, criminal offense codes, etc. from several different types of documents into the automated RMS.
• Provide excellent communication in written and/or oral form to internal and external customers.

Who You Are
The ideal candidate for this position will have excellent communication skills, with a strong customer service philosophy and proven communication skills. This person is skilled at entering data accurately and in an effective manner. The selected candidate must be highly organized and able to multi-task in a fast-paced environment. The ideal candidate possesses excellent computer skills, the ability to operate the City's computerized police records system, and the ability to routinely use available resources in the problem-solving process.
MORE INFORMATION
For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City's Career Page at www.cityofventura.ca.gov/jobs or by clicking here Police Records Specialist I/II .
As a condition of employment, selected candidate is required to undergo and successfully complete an extensive Police Department background investigation, including Live Scan fingerprinting. ( A felony or misdemeanor conviction may disqualify the candidate from City employment. )
THE SCHEDULE

• May 25, 2023 - Candidates meeting minimum qualifications will be invited to an online assessment exam.
• Department Selection Interviews will be scheduled promptly after the oral panel interviews have been completed. Qualifying candidates will be notified by email if they are invited to the panel interview process.
• May 31, 2023 - Candidates will be notified by email of their status by this date.
• Week of June 12, 2023 - Oral Panel Interview are tentatively scheduled for this date. Qualifying candidates will be notified by email if they are invited to the panel interview process.
• May 23, 2023, at 5:30 p.m. - Application Deadline. Applications must be submitted by this date to be considered for the position.
• June 21, 2023 - Candidates will be notified of the outcome of the interview by this date.

The timeline dates are subject to change. Candidates will be notified as necessary.
Salary And Benefits
The City offers a total compensation package that includes both a generous salary and other benefits!

• BENEFITS: Refer to the benefits tab on the job posting for specific information on City benefits.
• SALARY: $18.1892 - $24.3069 Hourly DOQ

How To Apply
To be considered for this exciting opportunity, please complete an online City Job Application and supplemental questionnaire by the filing deadline, May 23, 2023, at 5:30 p.m.
If you have questions about the recruitment process, please contact Human Resources at [email protected] .
Position Qualifications
WHAT DOES IT TAKE TO QUALIFY
A combination of education, training, and experience equivalent to completion of high school, supplemented by specialized clerical and computer courses, keyboarding sufficient to perform the duties of the job, and six months of office or clerical experience are required.
Police Records Specialist II: In addition, one year of experience comparable to that of a Police Records Specialist I with the City of Ventura is required.
APPLICATION AND INTERVIEW PROCESS
YOUR APPLICATION
Submit an online City job application and supplemental questionnaire by the filing deadline or first review date at www.cityofventura.ca.gov/jobs . It is important that your City job application show all the relevant education, training, and experience you possess. Resumes, CVs and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire, may disqualify you from further consideration in the recruitment process.
Deadline To Apply
Applications and supplemental questions will be accepted until May 23 , 2023, at 5:30 p.m.
Application Review
All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Candidates will be notified about their status after the filing deadline.
Testing Process
The selection process may consist of one or more of the following examination components: data entry, customer service interaction, proof reading, keyboarding, MS Office skills assessment, and qualifying panel interview process.
Interview Dates And Information
A select number of candidates will be invited to a qualifying panel interview process that is tentatively scheduled for the Week of June 12, 2023. Select candidates will be notified of specifics after the filing deadline.
The department selection interviews will be scheduled promptly after the panel interview process has been completed. Candidates selected to move forward will be notified.
The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City.
In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: [email protected] .
THE ORGANIZATION
The City of Ventura operates under the Council/ Manager form of government under a charter adopted by voters in 1934, with an elected seven-member City Council. This full-service municipality is supported by 11 major City departments: City Manager, City Attorney, Finance, Information Technology, Human Resources, Community Development, Parks & Recreation, Fire, Police, Public Works, and Ventura Water. The City's Adopted FY 2022/2023 Budget totals approximately $398.3 million. The City Council and the City Manager are dedicated to the highest standards of integrity, public service, and innovative approaches to governing.
To learn more about the City of Ventura, please visit www.cityofventura.ca.gov and view the FY2022-23 Adopted Budget.
CITY OF VENTURA
The City of Ventura is located just north of Los Angeles County and south of Santa Barbara County and is frequently considered one of America's most desirable places to live. The City is a full-service municipality that was founded in 1782, incorporated in 1866, and serves nearly 110,000 residents within its 32 square miles. With nearly 700 employees, the City is dedicated to delivering key services to our businesses, residents, and visitors to ensure Ventura remains a fiscally stable, economically vibrant, safe, clean, and desirable community.
Locals and visitors enjoy Ventura's impressive park system that includes 32 parks and historic sites, and more than 800 acres of open green space. The City offers a remarkable year-round climate, friendly people, and a spectacular coastline. Ventura is an exciting location for a variety of outdoor activities such as biking, hiking, kayaking, paddle-boarding, sailing, surfing, whale watching and windsurfing. Other activities include the Channel Islands National Park, championship golf, world-class shopping, wine tours, and more. Learn more about the City of Ventura at www.CityofVentura.ca.gov
DIVERSITY, EQUITY AND INCLUSION
The City of Ventura values human rights, goodwill, respect, inclusivity, equality, and recognizes that the City derives its strength from a rich diversity of thoughts, ideas, and contributions. As leaders in public service, we aspire to be an employer of choice by promoting an organizational culture that reflects these core values. We seek to attract, develop, and retain a talented and dedicated workforce where people of diverse races, genders, religions, cultures, political affiliations, and lifestyles thrive. Our goal is to create a welcoming and inclusive environment that empowers our employees to provide the highest level of service to our community of residents and businesses; they're counting on us.
The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team!
Closing Date/Time: 5/23/2023 5:30 PM Pacific