Police Records Technician Jobs

Print (https://www.governmentjobs.com/careers/santamonica/jobs/newprint/4073821)

Apply

Police Records Technician

Salary

$27.07 Hourly

Location

City of Santa Monica, CA

Job Type

Part-Time Temporary

Job Number

239189-01

Department

Police

Division

Criminal Investigations

Opening Date

06/12/2023

Closing Date

6/23/2023 5:00 PM Pacific

• Benefits
• Description

Job Summary

Performs a variety of specialized law enforcement clerical and technical duties; provides technical support to police officers and investigators; responds to public requests for information or services.

Representative Duties

Assembles and distributes crime reports, citations and related documents for investigation and/or prosecution.

Interviews citizens reporting specified crimes and supplemental report information and prepares appropriate report documents.

Accesses state and national law enforcement telecommunications systems to enter and retrieve investigative information. Makes automated notifications to Department of Justice on state mandated programs, and manages local supporting files. Assists Agency CLETS Coordinator in enforcing system compliance laws and carrying out validation and audit responsibilities.

Conducts source document research on Santa Monica arrest and bench warrants and enters results in county and state warrant data bases. Maintains department warrant service files.

Prepares an archival record of law enforcement documents on optical imaging system. Assists in maintaining original document files, off-site storage and compliance with records retention and destruction schedules.

Analyzes and codes reports, and enters data into an automated records management data base. Retrieves and compiles information from department data bases, using a variety of routine and complex retrieval procedures.

Understands and applies laws governing criminal justice records dissemination. Responds to public requests in person, by phone or mail. Provides information to other law enforcement agencies. Accepts service of process and complies with subpoenas duces tecum and discovery orders.

Handles cash and operates a cash register. Balances large daily cash intake for fees, services, and bail deposits. Responds to bail inquiries.

Verifies accuracy of bills for contract services and prepares appropriate payment forms for manager approval.

Prepares standard Department of Justice record control forms and statistical reports.

Acts as equipment key operator, section supplies coordinator, special project manager, trainer as assigned.

Performs other related duties, as assigned.

Requirements

Knowledge, Abilities and Skills:

Knowledge Of

Modern office procedures, practices, and equipment.

Business English, spelling, and punctuation.

Basic arithmetic.

Record keeping principles and procedures.

Effective customer service techniques.

Ability To

Follow oral and written instructions.

Operate office equipment and complex automated systems.

Respond to queries from the public and other City employees in a tactful manner.

Provide effective customer service.

Establish and maintain effective and cooperative working relationships with City employees and the public.

Perform simple mathematical computations.

Analyze situations and solve problems.

Read and interpret applicable legal codes.

Comprehend, spell, and apply law enforcement terminology.

Deal discreetly with confidential records.

Understand and apply state and federal laws, and carry out legal mandates.

Work in a paramilitary environment, including potential civil emergency support work.

Learn and use law enforcement telecommunications databases and other applications in an appropriate manner.

Skill In

Typing at a corrected speed of 45 words per minute.

The use of personal computers and applicable software applications.

Reading, writing, and communicating in English at an appropriate level.

Education, Training, And Experience

Graduation from high school or equivalent. Two years of recent, paid work experience performing responsible clerical duties, including public contact work. Experience working in a law enforcement environment is desirable.

Supplemental Information

HOW TO APPLY: All applicants must submit an online City application and required supplemental questions to be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process and should not be submitted.

SELECTION PROCESS: All applicants must submit clear, concise, and complete information regarding their qualifications for the position. All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience and education, as submitted, will be invited to participate further in the selection process.

Medical Examination: Prior to appointment, candidates must successfully complete a thorough examination, including a drug screen, to determine if they meet the City's medical standards for the position.

BACKGROUND INVESTIGATIONS: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.

NOTE: Résumés will not be accepted in lieu of the application or supplemental application materials.

Diversity & Inclusion Statement

The City of Santa Monica is a progressive, inclusive and culturally-rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our employees are empowered to perform at their highest level and where their differences make a positive impact.

The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces and diversity of our employees. Join us!

Special assistance with the application and examination process is available, upon request, for person with disabilities. Call (310) 45-8246, TDD (310) 458-8696 (Hearing Impaired Only).

Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.