Marketing Administrative Clerk I/Ii

About The Opportunity

THE IDEAL CANDIDATE

The ideal candidate will have knowledge of Adobe graphic design software such as Photoshop, InDesign, and Illustrator and is willing to assist in marketing & outreach duties as assigned. Candidate will ideally have experience in marketing, outreach, communications or similar background.

To learn more about the Departments, click here .

THE POSITION

The Administrative Clerk I performs a variety of typing and clerical tasks of average difficulty, under general supervision. This entry-level position requires basic knowledge of departmental policies and procedures relative to office operations. Judgment and initiative in making decisions in accordance with established guidelines is required. Promotes a professional image by the efficient performance of a variety of business and clerical tasks designed to facilitate the smooth flow of work throughout the department.

The Administrative Clerk II performs a variety of typing and clerical tasks of average difficulty, under general supervision. This journey level position requires knowledge of departmental policies and procedures relative to office operations and performs with greater independence than the entry-level classification. Judgment and initiative in making decisions in accordance with established guidelines is required. Promotes a professional image by the efficient performance of a variety of business and clerical tasks designed to facilitate the smooth flow of work throughout the department. This position is subject to overtime, standby, callback, weekend, holiday, and shift assignments. Performs related duties as assigned.

Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Office Worker/Clerical for labor relations purposes.

Individuals who are in a full-time classified position are required to serve a twelve-month probationary period, which may be extended an additional six months for a total of eighteen months.

Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program with Nationwide.

The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab.

Typical Tasks

• Answer the telephone, route calls, take messages, meet and assist the public;
• Provide support and assistance with ordering, organizing, and sharing outreach materials;
• Perform a limited amount of typing, incidental to other tasks;
• Assist Marketing & Communications Coordinator in creating branding campaigns for upcoming programs, grants, or department activities;
• Compile information and data necessary for the preparation of various departmental reports;
• Act as back-up to clerical staff when needed for answering the telephone, taking messages, and meeting with the public;
• Participate in meetings, outreach events and give public presentations; Compile information and data necessary for the preparation of various data analysis reports for social media and website analytics;
• Create, plan and carry out activities that provide engagement, outreach, and communication;
• Review documents for propriety and explain basic agency policies to applicants, clients, and the public; and
• Create social media content for department wide campaigns using graphic design software;
• Meet regularly with Marketing & Communications Coordinator to determine job duties assigned;
• Search files for specific information;
• Maintain alphabetic and numeric files by filing and retrieving a variety of documents;
• Input data into an automated computer system;
• Complete necessary paperwork timely and accurately;
• Maintain routine operational records by transferring, coding and indexing data.

Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience)

Skills/Abilities

Administrative Clerk I:

• Use a computer keyboard proficiently;
• Accurately perform a wide variety of keyboarding and general clerical duties of average difficulty;
• Follow oral and written instructions;
• Data entry and information retrieval; and
• Deal with the public in a tactful and courteous manner;

Administrative Clerk II

• Maintain clerical records and prepare reports of average difficulty;
• Travel to various sites when necessary.
• Interpret and follow County/Department procedures and policies;
• Deal with the public in a tactful and courteous manner;
• Type accurately at the speed which permits successful job performance;
• Operate a variety of computer programs;
• Follow oral and written instructions;
• Accurately perform a wide variety of keyboarding and general clerical duties of average difficulty;
• Multi-task, prioritize and problem solve; and

KNOWLEDGE

Administrative Clerk I And II

• Proper usage of English grammar and punctuation.
• Alphabetic and numeric filing procedures;
• Modern office procedures and equipment; and

Education/Experience

Administrative Clerk I:

• Equivalent of six (6) months full-time, general office experience. Relevant college education or business school training may be used to substitute up to three (3) months of the required experience.

Administrative Clerk II

• Equivalent of one (1) year of full-time, general office experience. Relevant college education or business school training may be used to substitute up to six (6) months of the required experience; AND
• Applicants must be able to type at least 35 WPM (net corrected).

DESIRABLES

Please List Any Of These Qualifications You May Have Within The "Duties" Section Of The Online Application

In addition to the minimum qualifications, applicant screening process will focus on the following highly desirable qualifications.

• Three (3) months experience, or education, or certificate in Graphic Design Knowledge; OR
• Possess and maintain a valid California Driver's License and remain free from repeated preventable accidents; AND
• Three (3) months experience in outreach, marketing, advertising, or communications.

Application and Selection Procedures

APPLICATION PROCEDURES/FINAL FILING DATE

Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made on your qualifications.

Resumes will not be accepted in lieu of a complete application.

Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications.

EXAMINATION PROCESS

Most County recruitments consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.

• Eligible Lists. Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months.
• Oral Examination. Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.
• Application Review and Screening. Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.
• Written Examination. Applicants will be invited to participate in a written exam that tests knowledge for the position.

TENTATIVE RECRUITMENT SCHEDULE

Application Deadline: July 10, 2023

Oral Examination: July 21, 2023

Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County .

GENERAL INFORMATION

Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation.

Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.

Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org

Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627.

Benefits associated with this position can be found at Benefits Summary .

Closing Date/Time: 7/10/2023 5:00 PM Pacific