Plant Administrative Assistant Jobs

About Lubrizol
The Lubrizol Corporation, a Berkshire Hathaway company, is committed to enabling a sustainable future. Our unmatched science unlocks immense possibilities at the molecular level, driving sustainable and measurable results to help the world Move Cleaner, Create Smarter and Live Better. Our solutions are used by people every day, improving billions of lives around the world.
We value diversity in professional backgrounds and life experiences. By enabling a consistent, unbiased, and transparent recruitment process, Lubrizol seeks to create a positive experience for candidates so we can get to know them at their best. We recognize unique work and life situations and offer flexibility, ensuring our employees feel engaged and fulfilled in every aspect of life.

• Summary

The Plant Support Admin is responsible for providing support in the area of purchasing, administrative tasks, accounts payable, inventory control and some accounting assistance.

• Reports To

Plant Manager

• Duties And Responsibilities

The Plant Support Admin has a focus and responsibility in three main areas:

• Purchasing:

• Manage/coordinate set-up requests for new vendors into local enterprise system. Work with legal on service contracts, maintaining access agreements, liability and workers compensation insurance and safety training. Including maintaining vendor certificates of insurance, tax exempt certificates for vendors.

• Act as site ARIBA & LZBuy super-user, including the maintenance of local purchase catalogs and user training, including releasing site purchase requisitions as necessary. Participate in routine Corporate Indirect Purchasing meetings to act as liaison for the plant; communicate applicable information and participate in projects as necessary.

• Support Maintenance and Operations with purchasing duties, including processing purchase request to purchase orders, and ordering of maintenance storeroom parts. As well as other administrative duties related to maintenance stores, purchasing, and maintaining office supply room inventory.

• Review vendor pricing as applicable to determine lower-cost options and coordinate with plant management any applicable and necessary bidding processes for hard goods and services.

• Manage creating, updating, and processing annual blanket purchase orders across multiple organizations for the Gastonia site.

• Administrative:

• Maintaining Records Retention – Hard files, system files and program management.

• Support plant leadership team with admin duties, including managing documentation for HSES/Quality programs and assisting with document control as needed for ISO9001/RC41001 program administration and other corporate and compliance program adherence.

• Work directly with service providers in maintaining plant needs including managing local relationships and managing/scheduling onsite work/visits – Cintas (uniforms), pest control, janitorial, Konica Minolta (printers), document shredding, Coffee Service, Grainger vending and Office Supplies.

• Support plant leadership team with admin duties including facilitating and scheduling meetings as well as scheduling catering and other items related to hosting visitors and plant event\outing planning.

• Accounting:

• Assist plant Controller with maintaining tax application of purchase orders and researching/resolving GR/IR issues.

• Liaison between vendors and Corporate Payables to research and resolve invoicing issues on purchase orders.

• Experience, Education, Skills and Training
• Liaison between plant personnel and Corporate Payables to research and resolve invoicing issues within SAP VIM invoice processing system.
• Education – minimum of a High School Diploma.

• Two years’ experience in accounts payable and/or purchasing.

• Strong proficiency in Microsoft applications, Word, Excel, Outlook etc.

• Prior experience with SAP enterprise system considered a plus.

• Strong interpersonal and communication skills, comfortable interacting with all levels of plant personnel as well as corporate support functions, and third-party vendors.

• Self-starter, motivated, diligent, and detail-oriented individual with strong organizational skills. Able to manage several projects and task simultaneously, prioritizing time to complete on schedule with ability to “Think Outside of the Box”.

If you’re interested in the position, we encourage you to apply. Lubrizol is always looking for candidates who embody our cultural beliefs in everything they do. If you’re All In, Lead Decisively, Take Action, Think External, and can Be Courageous, Lubrizol could be the place for you.