Administrative Coordinator Jobs

We are hiring for:

Administrative Coordinator

Location:

Asheville, NC

Type:

Regular

If you are a positive and personable individual looking for a satisfying and fun opportunity to make a real difference in the lives of people with intellectual, developmental disabilities, and people facing mental health, and substance use challenges, join our team at RHA Health Services!

Ensures all administrative, accounting, certain service user related, and purchasing functions are handled in an efficient, accurate, and timely manner and is in accordance with company policies and procedures. Assists the department heads in the analysis of the unit’s financial performance, through the development, processing, and analysis of performance reports, the preparation of the budget and ensuing analysis of monthly financial reports. Works closely with the Director on the financial feasibility of development projects. Coordinates closely with department heads to establish and monitor systems that provide service user or employee information.

Pay: $17.00

Job Responsibilities

• Coordinates Financial Data and Performance- Ensures daily deposits are completed if applicable, oversees petty cash funds as assigned, Prepares, and maintains petty cash documentation, Maintains security of agency credit card. Reconciles credit cards as assigned. Assists the department heads in the analysis of the unit’s financial performance, through the development, processing, and analysis of performance reports, the preparation of the budget and ensuing analysis of monthly financial reports. Works closely with the Director on the financial feasibility of development projects. Coordinates closely with department heads to establish and monitor systems that provide service user or employee information.
• Assists with Customer Service Responsibilities- Answers telephones, greets, and assists customers (individual served, providers, vendors, co-workers), Demonstrates appropriate phone etiquette, assesses information given and responds with proper information regarding agency and services, takes and forwards messages as needed.
• Demonstrates flexibility and commitment to meeting unit/consumer needs.
• Performs Administrative Responsibilities- Provides general building maintenance, orders, and maintains office supplies, Operates and maintains office equipment as needed, Performs Risk Management to include workers compensation, OSHA and safety inspections, and performs office orientation for new employees.
• Documents release and disclosure on Accounting of Release and Disclosure form. Generates and reviews reports as needed.
• Program Assistants: Complete and maintain service authorization entry for individual served by RHA as assigned.
• Assists with Data Entry and Record Management- Uploads any paper medical records daily following required format.
• Types documents, forms and spreadsheets as needed, Faxes documents following required procedures, ensures correct postage on outgoing mail, distributes incoming mail.
• Provides caseload and authorization management reports as required by Director.
• Completes data entry of individual served information (e.g., admissions, discharges, medical record updates, data entry, etc.), Ensures billing protocols are followed per required timeframes.
• Participates on committees and in unit/community meetings as needed, Receives ongoing training and skills enhancement through conferences, seminars, and relevant training.

Job Requirements

• Excellent verbal, written and interpersonal communication skills
• Valid driver's license
• Proficient with computers and Microsoft Office including Excel, PowerPoint, and Outlook
• Two years of medical office experience
• High School Diploma or GED equivalent required

We offer the following benefits to employees:

• Contract/contingent workers and interns do not qualify for any of the above benefits
• Training: Free CPR, first aid, and job-specific training opportunities
• 401(k) retirement savings program
• Payactiv: early access to the money you’ve earned from hours you’ve already worked, before payday!
• Chronic Disease management programs for hypertension and diabetes (for qualifying employees)
• Health/Insurance (full-time employees only)
• Wellbeing Programs: Physical, Emotional and Financial
• Employee perks and discount program: to help you save money!
• Paid Time Off (full-time employees only)

EEO Statement RHA is an equal opportunity employer. In addition, we provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations, and ordinances. If you are an individual with a disability and need a reasonable accommodation to participate in the application process, please contact our solutions center.

About RHA:

At RHA Health Services, we help individuals with intellectual and developmental disabilities, mental health and/or substance use needs live their best lives. Our mission is to provide a safe and healthy environment while creating opportunities for personal outcomes.

For over 30 years, the people we serve and support have remained at the very center of everything we do. RHA currently provides services in North Carolina, Georgia, Pennsylvania, and Tennessee.

Growth Horizons and Salisbury Behavioral Health are now a part of RHA Health Services.

If you are ready to make a difference in the lives of people we serve and support apply to join the team today.