Payroll Manager Jobs

San Francisco
The Payroll Manager directs all aspects of payroll administration while maintaining operational effectiveness and support services for 1,700+ employees including faculty, staff, and student workers. Manages payroll processes and procedures including taxes and finance department requests regarding payments. Adheres to deadlines for payments and responses to inquiries. Designs short-term and long-term strategies for continuous improvement of payroll operations. Ensures the integrity and timeliness of the payroll process; tax and regulatory filings; and accruals.
MAIN RESPONSIBILITIES:
Administration - 25% of time

• Serves as key resource for payroll preparation, and primary contact for inquiries related to annual fiscal and benefit plan audits.
• Performs regular audits of HR/Payroll ERP system data to ensure accuracy.
• With the support of the Senior Payroll Specialist, ensures compliant payroll practices for the College.
• Provides expert advice and counsel on payroll issues ensuring that matters are addressed and resolved expeditiously.
• Ensures payroll tax payments are in compliance with applicable federal, state, and local tax laws.
• Knowledge of industry trends to ensure compliance of College policies with federal, state and local government regulations and reporting requirements.

Operational - 25% of time

• Collaborates with HR on employee-related deductions and payroll adjustments related to HR activity (e.g. leaves of absence, changes in benefits, etc).
• Works closely with HR and IT to manage the implementation and maintenance of payroll calendars and payroll-related systems.
• Manages special payrolls as required.
• Manages the processing of multiple semi-monthly payroll cycles, including iterative and final reviews of payroll data; system integrations with payroll vendors, and coordination of check distribution.
• Maintains appropriate payroll records, ensuring regulatory compliance.
• Researches and sets up new tax jurisdictions for payroll tax filing.
• Coordinates processing of all required payroll-related paperwork for international visiting faculty and scholars.
• Prepares journal entries for posting to the general ledger, and supporting reports.

Reporting - 25% of time

• Coordinates year-end W-2 processing
• Oversees preparation of annual 1042S forms and all mandated filings.
• Prepares semi-monthly work-study wage analysis reports.
• Runs quarterly state and federal tax integrations and reviews output from 3rd party vendor.
• Prepares payroll related financial reports as requested.
• Oversees preparation of pay period reports detailing employee and employer contributions to 403(b) and 457(b) plans. Oversees transmission of employee contributions to flexible spending & commuter spending plans to plan administrator.
• Prepares monthly workers compensation wage reports; coordinates annual plan audit with carrier.

Service Orientation - 25% of time

• Develops and communicates policies and procedures for proper payment of staff, faculty, and students.
• Prepares and calculates off-cycle checks and/or on demand checks for terminating employees, etc.
• Provides assistance and information to employees regarding payroll related matters, ensuring timely responses to inquiries.
• Ensures accurate processing of all garnishment orders.

Supervisory Responsibility

• This position supervises the Senior Payroll Specialist.

MINIMUM QUALIFICATIONS:

• Experience with Workday preferred.
• BA degree in related field and 5-7 years related payroll management experience.
• Strong expertise in computerized payroll systems is required, and must demonstrate PC proficiency (MS Office suite, Google suite).
• Knowledge of general ledger and accounting practices.
• Excellent organizational and customer service skills, attention to detail, and ability to meet deadlines.
• Experience preparing payroll in a higher education or not-for-profit environment is highly desired.

COMPENSATION & BENEFITS:

• CCA offers a comprehensive benefits package, including the choice of five medical plans, generous holiday, sick & vacation time, a retirement match and tuition remission. CCA covers an average of 91% of the medical plan cost for the employee only and an average of 82% for employees with dependents. More information can be found here: https://portal.cca.edu/working/office-human-resources/employee-benefits.
• The range for for this position is $100,000 - $110,000 annually.

POSITION DETAILS:

• CCA considers a full-time work week to be 37.5 hours per week.
• Work Mode: Hybrid

Please note that in an effort to keep the CCA community safe, the College requires all staff, faculty, and students who are on campus to be fully vaccinated, including to have received a booster shot (if eligible). The job responsibilities of this position will require time regularly spent on campus, and therefore the incumbent will be asked to follow the CCA vaccination requirement, unless an exemption is approved. Please reach out to [email protected] with any questions.
Location
San Francisco
FLSA
Exempt
Additional Locations
Application Instructions
Applicants are required to attach a cover letter and resume. Incomplete applications will not be considered. Recommended document file formats are Word or PDF. If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.
Application Deadline
For staff positions, screening begins immediately and continues until the position is filled.
EEO Statement
As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.
We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.
California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.
Questions?
Please address any questions to [email protected].