Payroll Technician Jobs

What you'll do: We are looking for a detail-oriented, team player that will assist in the payroll process for the employees of the City of Laguna Beach, This position coordinates the daily operations of the City's full-cycle payroll system, including public safety; compiles, reviews and audits changes in payroll information for completeness and accuracy; reviews payroll records to ensure compliance with City policies, procedures, and regulations; reconciles California Public Employees' Retirement System (CalPERS) reports to payroll, and verifies changes to earnings reported to CalPERS; documents payroll changes in payroll ledgers and payroll master files.

You'll be awesome at:

• Administrative skills and attention to detail
• Strong organizational skills
• Customer focus
• Professional integrity and ethics
• Self-management
• Responsibility and dependability
• Professional and technical expertise
• The ability to plan and prioritize

The Division: The Finance Division performs all finance, accounting, business licensing, and cashiering functions for the City. The division currently has ten (10) positions: Finance Manager, Senior Administrative Analyst, Senior Accountant, three (3) Accounting Technicians, Senior Office Specialists, and Payroll Supervisor. The division prepares and monitors the City's annual budget, administers transient occupancy tax and business improvement district collections. Primary responsibilities include daily processing of accounts payable, accounts receivable, capital assets, and payroll. This division is also responsible for City Hall cashiering, incoming and outgoing mail, and issuing 13,000 parking permits biannually. Annually, the division issues more than 9,600 payroll and 6,900 vendor checks. The division also provides the accounting for approximately $137 million in revenues and $136 million in expenditures and coordinates inventory of the City's general capital assets. The division is responsible for closing the City's financial records at year-end and the computation, review, and placement of assessments for sewer, solid waste management, and weed abatement on the County of Orange Tax Roll. An annual audit by an independent certified public accountant is administered and financed through this division's contractual service account.

Examples of Duties

There is a current vacancy in the Payroll Division, this recruitment may be used to fill other vacancies. Candidates will be hired under the classification Accounting Technician and may be assigned to other areas of responsibility based on department needs.

Minimum Qualifications

Any combination demonstrating the ability to effectively and successfully perform the duties of the position is considered qualifying. A typical combination is as follows:

Education: Education and/or experience equivalent to graduation from high school and completion of college-level coursework in basic accounting, bookkeeping, or finance. An Associate's Degree from an accredited college or university with coursework in accounting is highly desirable.

Experience: Three years of full-time progressively responsible accounting experience in an accounting environment, preferably in a municipal setting; or two years of full-time experience with the City as an Office Specialist. Experience in full-cycle payroll processing for a CalPERS public agency and working with Tyler Munis is highly desirable.

License/Certificate Requirements: Due to the performance of some field duties, which may require the operation of a personal or City vehicle, a valid California Driver's license and an acceptable driving record are required.

This position is non-exempt.

Supplemental Information

Why work for Laguna Beach: Laguna Beach is a beautiful coastal city located in Orange County, California, with a vibrant art scene and cultural events. We offer competitive compensation and benefits packages, including City paid health insurance for employees, retirement plans, and paid time off. The City has a strong commitment to its employees, providing opportunities for professional growth and development through training and education programs.

Application Process: All interested applicants must submit a completed online city application. Applications will be accepted on a continuous basis with a first review on July 13, 2023. Applications will be screened carefully and selected applicants will be invited to undergo a Structured Panel Interview to evaluate their knowledge, skills and abilities. The appointing hiring authority will further review the job-related qualifications of applicants deemed eligible before making selection decisions. The selection process may be modified based on the needs of the City.

Pre-employment Process: Selected candidates must successfully pass a fingerprint check with the State Department of Justice, and a pre-placement physical including a drug test. Education and employment verification and reference check(s) will also be conducted.